What are the responsibilities and job description for the Budget Analyst position at Spelman College?
Position Summary
This position reports directly to the Associate Director for Budgets and Contracts and is responsible for serving as the primary financial administrator for restricted funding; Responsible for the set up, monitoring and closeout of budgets; Provide guidance and support to principal investigators / budget managers on budget preparation, maintenance and spend down, including the processing of payments and adjustments.
Essential Duties and Responsibilities
- Set up grant budgets;
- Prepares financial status reports for restricted budgets;
- Collaborates with the Research Development and Sponsored Programs and Institutional Advancement to ensure proper recording of new grant funding and proper submission of closeout-documentation to funding agencies;
- Reconciles grant cash
- Reviews requisitions and invoices for approval; maintains approval queues
- Communicates with Principal Investigators of externally funded programs surrounding issues concerning budget set-up or adjustments;
- Assists in the preparation of the College’s operating budget utilizing Anaplan, Microsoft Excel and BANNER software packages
- Approves and processes budget adjustments in accordance with grant agreements and college policies;
- Works with budget managers to remediate budget deficits;
- Assists department heads in the preparation and maintenance of their budgets
- Communicates the status and availability of funds in various accounts to budget managers to allow decisions to be made regarding budget reallocation and spend down
- Reviews general ledger to ensure journal entries originated by the Budgets and Contracts Office have been properly processed;
- Reviews and approves faculty and staff requests for supplemental pay;
- Collects and analyzes financial data;
- Maintains departmental data and management systems and assist with the implementation of departmental BANNER based projects, while ensuring the accuracy and integrity of the database;
- Recommends modifications to processes and procedures to improve compliance and increase operational efficiencies
- Partners with others across the campus to achieve College goals, including training on processes / collaborate in cross functional teams
- Leads/participates in initiatives to improve budgeting, processes, reporting and system tools
- Participates in departmental cross-training to support college needs
- Produce ad hoc reports as needed
Required Qualifications
Bachelor’s degree and three years’ experience in accounting or finance is required. Must be able to interact with diverse populations, adjust to changing situations and exercise tact and diplomacy. The candidate should have a general familiarity with college research resources, along with the professional maturity, judgment, and drive to effectively represent the College. Must be able to exercise good judgement and discretion regarding sensitive and confidential information. The successful candidate will demonstrate strong organizational skills, the ability to work independently while prioritizing workload under pressure of completing assignments and converging deadlines, and a meticulous attention to detail. Good proofreading skills are essential. This position requires the ability to read, analyze and interpret the most complex documents.
The incumbent must be able to respond effectively to sensitive inquiries or complaints. The responsibilities of this position include the ability to prepare reports, presentations and correspondence, and the ability to speak effectively before groups of customers or employees of the organization.
To perform this job successfully, an individual must be proficient in reconciliations, Microsoft Excel and Microsoft Word.
Preferred Qualifications
N/A
Certifications, Licenses, Restrictions
N/A
Physical Demands
While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle and operate office equipment including the computer, reach with hands and arms, talk and hear. The employee is occasionally required to: stand, lift and/or move up to 15 pounds stand, kneel or stoop. Specific vision abilities required by this job include the ability to adjust focus.
Shift
Days
% Travel Required
0%
Full Time/Part Time
Full-time
Work Location/Schedule:
FLSA
Exempt
Number of Vacancies
1
Anticipated Candidate Start Date
Position End Date
Posting Detail Information
Posting Number
SC0732P
Posting Open Date
Posting Closing Date
Open Until Filled
Yes
Special Instructions to Applicants
EEO Statement
Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.
