What are the responsibilities and job description for the Assistant, Administrative position at SPG Administrative Svcs. Ptr.?
Job Location:
Corporate IndianapolisThis position is primarily responsible for providing support in the administrative functions of the Leasing Department of Simon Property Group. This position will serve as a representative of the Leasing Department and must possess effective communication skills and professional appearance, as well as have the ability to handle sensitive and confidential information in a professional manner.
PRINCIPAL RESPONSIBILITIES:
The successful candidate’s responsibilities will include, but not be limited to:
Greet and direct all incoming calls. This will include internal calls, as well as extensive phone contact with local, regional and national Tenants.
Coordinate conference calls and schedule meetings.
General office administrative duties such as greeting visitors at the reception area; handle incoming and outgoing deliveries; type correspondence, file, maintain office supplies and order as necessary; maintain office equipment, maintain leasing plans and marketing materials and order as necessary, etc.
Preparation of various projects for client proposals that may require the use of spreadsheets, power point presentations, digital camera use, etc.
Maintain calendars and schedule all necessary travel arrangements.
Complete all expense reports ensuring accuracy and timeliness of submission.
Maintain courteous and professional relationships with co-workers and clients; professionally interface with all internal departments of Simon Property Group.
Maintain a high level of confidentiality and professionalism.
MINIMUM QUALIFICATIONS:
Five years minimum administrative experience required.
Advance level of Microsoft Word, knowledge of Excel, Outlook and Microsoft Teams.
Excellent verbal and written communication skills. Team player with willingness to assist others.
Ability to work independently without direct supervision. Self-motivated and problem solving experience.
Excellent time management and organizational skills and ability to meet deadlines and work well under pressure.
SSLE experience a plus.
Strong organizational skills.
Ability to proof large amounts of information, check for accuracy and appropriateness of data.
Professional appearance.
Effective communication skills, both verbal and written.
Polished telephone courtesy
Attention to detail
Multi-task oriented