What are the responsibilities and job description for the Administrative Assistant position at SPHERE Investments?
About us
SPHERE – Strategic Public Health Equities and Real Estate – represents a new era where our focus extends beyond traditional healthcare infrastructure to the broader built environment influencing public health, and where our endeavors reach beyond real estate investment to include equity participation in strategic companies and innovative technologies that advance public health.
Our Mission is Twofold, to reshape the built environment in ways that profoundly impact public health and to invest in companies and technologies that alight with this vision.
SPHERE will continue to invest in and develop healthcare assets while expanding into new categories of real estate assets. These investments underscore our understanding of how intricately health is woven into the fabric of the modern urban landscape—be it through the quality of our living spaces, the nature of our educational environments, the nutritional value of our food, or the purity of the air we breathe.
Job Description
Full-Time position available for a self-motivated administrative assistant for a Property Management and Real Estate Investment firm. The candidate will offer support to the Property Management Department and Senior staff in their duties of the company's property management assignments.
Duties and Responsibilities
- Improve vendor performance, including defining expectations, assess vendors, schedule review meetings, track performance, monitor for risk and develop relationships.
- Prepare RFPs and corresponding service agreements.
- Coordinate and follow up on maintenance work requests to ensure timely completion
- Communicate with tenants and vendors accordingly to ensure outstanding client relations and service.
- Assist in review of invoices to ensure supplies or products were delivered and/or services performed met contract requirements.
- Assist in the preparation of operating budgets and financial reporting.
- Maintain electronic filing system – including but not limited to certificates of insurance, property maintenance records, lease agreements, and correspondence. You will be responsible for requesting and filing documentation.
- Assist with any other duties as needed.
We offer the potential for growth for anyone interested in the property management or real estate field.
Knowledge, Skills, and Abilities:
- Attention to detail.
- Strong organizational skills.
- Strong customer service skills.
- Strong skills in data entry, bookkeeping, generating reports and tracking ongoing projects.
- MS Suite software knowledge and experience in windows-based software and apps required.
- General knowledge and experience with Yardi Software a plus.
- Previous experience in Property Management/Real Estate is not required.
- Salary is commensurate with experience.
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Work Location: In person
Salary : $60,000