Workplace Space Planning Coordinator

We are seeking a proactive and highly organized Workplace Space Planning Coordinator to assist our internal Space Planning Department. This dynamic and impactful part-time position (16 hours/week) involves managing day-to-day responsibilities related to office space planning, vendor coordination, capital project implementation, and tracking. You will work directly with upper management to ensure projects are executed on time and within budget, meeting the evolving needs of the business.

Key Responsibilities:

• Assist in the development and execution of capital projects related to office space realignment, ensuring successful on-time and on-budget completion.

• Coordinate with vendors to arrange services, track project budgets, and oversee the timely completion of space-related initiatives.

• Collaborate with upper management to assess business needs and develop solutions for space realignment, especially during periods of change or growth.

• Monitor and assess the viability of existing office furniture, providing recommendations for replacement or upgrades.

• Assist with the management of moves, adds, and changes (MAC) related to office space and employee headcount.

• Update and maintain data for move-related tracking, ensuring accurate records for reporting purposes.

• Coordinate furniture vendor service visits and provide support for facilities management regarding client standard finish requirements for routine maintenance projects.

• Review building conditions, signage, and branding to ensure alignment with client standards and organizational needs.

• Ensure accurate tracking of employee headcounts for space planning purposes.

Qualifications:

• Education: Associate’s or Bachelor’s degree in Interior Design, Facilities Management, Architecture, or a related field.

• Experience: 2 years of experience in a similar role or in an office-related field. Prior experience with space planning, project management, or facilities management is preferred.

• Skills:

  • Strong organizational skills with an ability to manage competing deadlines and prioritize effectively.

  • Excellent communication skills, capable of building strong relationships across all levels of the organization.

  • Advanced proficiency in AutoCAD, Microsoft Office Suite, and Excel (including pivot tables and VLOOKUPs).

• Other Requirements:

  • Ability to manage multiple projects and collaborate with cross-functional teams.

  • Knowledge of building conditions, office space configurations, and furniture vendor management is a plus.

  • Detail-oriented and able to handle a variety of tasks simultaneously in a fast-paced environment.

Position Details:

• Work Schedule: Part-time, 16 hours per week (1 full 8-hour day and 2 half days of 4 hours each).

• Location: Bannockburn, IL.

• Compensation: Pay rate starts at $25/hr, commensurate with experience.

• Work Hours: Within regular business hours (9:00 AM – 5:00 PM).