Office Admin to Accounts Payable

Job Title: Office Admin to Accounts Payable - 25-00699

Company or Role Overview:
Freeman Building Systems has a need for an part time Office Admin to support accounts payable with the opportunity to move into more full time schedule as job progresses.

Freeman Building Systems is committed to providing innovative and cost effective design/build construction solutions to our customers with services based upon honesty, integrity and knowledge of the industry and to make the building process a positive experience for our customer, employees, subcontractors and suppliers.

Available Shifts:
8:00am - 12:00pm
or
9:00am - 1:00pm
Monday - Friday

Pay Rate:
$18 - $18.50/hr

Describe the work environment:
New office - Bright, clean, climate controlled environment

Job Description:

• Restock and Maintain Office Supplies: Ensure copier paper and general office supplies are stocked weekly, including managing postage meter funds and supplies.
• Invoice Processing & Management:
  • Receive, verify, and process invoices received via mail and from the Office Manager.
  • Match invoices to corresponding Purchase Orders (POs) from field crews or office and ensure proper documentation (approval stamp, return address labels, vehicle/equipment/date stickers).
  • File invoices in the correct folder from Tuesday to Friday. On Mondays, collaborate with the Office Manager to separate invoices into individual Project Manager folders for approval.
  • Assist in processing all paperwork and POs received from field crews (typically on Fridays).
• Field Crew Paperwork: Check and stock essential field crew paperwork (Blank POs, Timecards, Daily Reports, etc.) and ensure it is available. Print timecards and order POs as needed. Notify the Office Manager when POs need to be ordered.
• Accounts Payable Support:
  • Ensure all invoices are processed accurately and in a timely manner.
  • Assist in the preparation of accounts payable reports, including aging reports and payment schedules.
  • Assist in reconciling vendor accounts and handling discrepancies in billing or payments.
  • Monitor the status of pending invoices and ensure payment deadlines are met.
• Year-End Accounting Support: Work closely with the Office Manager to handle any year-end accounts payable tasks, including preparing reports or documentation for auditing purposes.
• File Organization & Job Folders:
  • Maintain accurate records by creating and organizing small job files in the filing cabinet as needed.
  • File completed job files in plastic drawers for storage at the shop.
  • Set up new job folders as new projects are initiated.
• Additional Administrative Duties: Assist the Office Manager with any other administrative tasks as assigned.

Temp-to-hire window:
Able for permanent placement after 480 hours
Additional Skills and Experience:

• Strong attention to detail and ability to handle financial records with accuracy.
• Proficient in accounting software (QuickBooks, Sage, or similar).
• Excellent organizational skills and ability to manage multiple tasks and deadlines.
• Strong communication skills for interacting with vendors and internal teams.

Benefits:
- Medical, Dental, and Vision Insurance through Spherion, available day 1.
- Referral Bonuses
- Scholarship Programs
- Five days of Paid Time Off
- National Staffing Week Gifts
- Giveaways and Incentive Programs
- Paid Weekly

Text Number:877-200-5228
Call Number: 419-281-4600

Spherion Mid Ohio is an EEO/AA employer.