Shared Services Fleet Analyst

Summary:

The Shared Services Fleet Analyst is responsible for managing the billing administration for worldwide Fleet assets, both owned and leased. This position works closely with Accounting, FP&A, Logistics, and AP, reporting to the Shared Services Manager.

Areas of responsibilities may include but are not limited to:

• Download and update the NECS tracking report for all vehicles and related information to include
  • Unit numbers
  • Make/Model information
  • Branch numbers and locations
  • License plate
  • EZ Pass transponder #s
  • Leasing Company (if applicable)
  • Lease expiration date
  • Asset end of life date
  • Gas Card #
  • Other details as required
• Work to consolidate all billing per leasing company
  • Create or gain access to vendor billing portals
  • Ensure that new leases are added to the centralized billing
  • Work with Logistics Manager to onboard new branches leases & incorporate into existing billings
  • Create the payment allocations for the various leasing bills and provide to AP for upload to the invoice for payment processing
  • Analysis of all leased vehicles across all leasing companies to find synergy savings
• Work with NECS to ensure completeness of payments made on our behalf and billing is accurate
• Work with Logistics manager and Accounting to create a process to track the Issuing/maintenance fleet gas cards (currently Comdata)
  • Create the payment allocation for the monthly invoice and provide to accounting for JE
  • Billing analysis to ensure fuel is dispensed to company vehicles only and for business purposes only
• Work with branches to transition fleet purchases processed at branch level on credit cards to regular AP billings
  • EZ Pass accounts
  • Leases
• Reconcile and audit all EZ Pass accounts for business purposes and provide allocation costs to AP
• Track all trailers
  • Branch
  • Leased vs Owned
  • Used for storage or freight
  • Cost passed to customer?
• Other Duties as assigned

Education, Skills, Experience, and Knowledge

• 3-5 years AP, Accounting, or general Finance experience; AA or BA in accounting or related field is preferred.
• Good time management and ability to work with members of teams across the company on several levels
• Excellent oral and written communication skills
• Intermediate to Advanced Excel skills
• Fleet billing/account experience a plus
  
  

Work Environment

Office Environment

Physical demands may include but are not limited to:

Moderate walking, standing, and/or climbing; light lifting and carrying, stooping, bending, kneeling, and reaching. Must be able to lift a minimum of 30 lbs.

Travel

Minimal

Exemption Status

Exempt