What are the responsibilities and job description for the Legal Secretary / Assistant - Corporate / Estates and Trusts position at Spilman Thomas & Battle, PLLC?
Spilman Thomas & Battle, PLLC, seeks an experienced corporate Legal Secretary in its Roanoke, VA office. The ideal candidate will have estate planning and trust experience, be adept at general administrative tasks and possess excellent computer and organizational skills.
Responsibilities include (but are not limited to):
- Prepares legal documents and correspondence from draft or dictated text (transcription)
- Maintains client and firm files; opens and closes files according to firm guidelines procedures, ensuring all files are maintained electronically using document management system (iManage)
- File / e-file documents with courts and/or agencies
- Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required
- Answers telephone calls, recording and delivering messages promptly
- Types and submits attorney time entries
- Interacts and coordinates with attorneys, staff, clients, courts and vendors to schedule and coordinate appointments
- Provides back-up support to other legal secretaries as needed
Qualifications:
- Three plus years' legal experience (corporate, estate planning; estate and trust administration)
- Knowledge of state and federal court rules (including e-filings)
- Excellent planning, organizational and attention-to-detail skills
- Proficient in Word, Excel, Outlook and Elite (or other comparable time entry software) and document management systems (iManage)
- Proficient in transcription of dictation
- Ability to effectively and efficiently manage multiple projects and competing deadlines
- Ability to work in a fast-paced environment, adapt to changing priorities, and remain flexible to meet client and attorney needs
- Exhibit strong work ethic and demonstrate ability to take initiative and anticipate what needs to be done while understanding and following specific, detailed instructions
- Excellent communication skills
- Willingness to learn and develop skills
- Prefer Legal Secretary or Paralegal degree
EOE
Spilman Thomas & Battle, PLLC is a full-service, super-regional law firm serving local, national and international businesses. The firm has seven offices located in West Virginia, Pennsylvania, Virginia and North Carolina and lawyers admitted to practice throughout the country.
Job Type: Full-time
Pay: From $24.00 per hour
Expected hours: 37.5 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Ability to Commute:
- Roanoke, VA (Required)
Ability to Relocate:
- Roanoke, VA: Relocate before starting work (Required)
Work Location: In person
Salary : $24
