Purchasing Coordinator

Be the cornerstone of our procurement process, internally and externally!

The Opportunity- Purchasing Coordinator

As the Purchasing Lead, you will play a pivotal role in shaping our procurement strategy, driving operational efficiency, and ensuring client satisfaction. This role requires an organized, detail-oriented professional with a passion for excellence and a collaborative approach. You’ll oversee all aspects of purchasing while upholding our values and contributing to our creative, high-performing team.

Key Responsibilities:

Leadership & Strategy

• Develop and direct objectives, policies, and processes for all purchasing functions.
• Lead purchasing initiatives to align with client expectations and financial goals.
• Serve as the primary liaison for vendor and client relations, fostering partnerships and opportunities.

Procurement & Order Management

• Create, manage, and track sales orders and purchase orders.
• Oversee order acknowledgment review and reconciliation, ensuring accuracy in every detail.
• Establish new supply chains for high-end furniture and textiles, enhancing our offerings.
• Track orders from initiation to delivery, ensuring timely and accurate fulfillment.

Coordination & Execution

• Coordinate with finance for accounts payable documentation to support timely billing.
• Oversee product installation, coordinating with clients, subcontractors, and vendors on-site.
• Develop and execute punch lists, ensuring resolution of tasks to the highest standard.
• Maintain and manage physical product inventory, samples, and reference materials.

Project Management

• Assist in creating and reconciling furniture budgets throughout the project lifecycle.
• Develop and maintain project schedules, ensuring deadlines are met.
• Tag furniture on floor plans and prepare detailed specifications for client review.
• Deliver comprehensive reports on budgets and purchasing activity.

Deliverables Include:

• Purchase proposals, orders, and invoices.
• Updated purchase order tracking sheets.
• Comprehensive furniture budgets with ongoing reconciliation.
• Vendor database management and development.
• Client and vendor meeting documentation.

What We are Seeking

Skills & Traits:

·        High level of organization with exceptional attention to detail.

·        Strong written and verbal communication skills.

·        Positive, solution-based attitude and a collaborative mindset.

·        Innovative thinker who can tactfully resolve challenges with urgency.

Experience:

·        Minimum of 5 years’ experience in high end purchasing

·        Familiarity with QuickBooks and/or Design Manager is a plus.

Why Join Us?

At Spina O’Rourke and Partners, you’ll be part of a team that values creativity, innovation, and excellence. We’re committed to delivering exceptional spaces, and we need a Purchasing Lead who shares our passion for quality and design.