Business Office Manager (Part-Time, On-Site)

About us:
SPINE (www.spinellc.com) is a branding and marketing communications firm headquartered in Stamford, Connecticut. We are seeking new talent to join our skilled, fully remote team. In our open atmosphere, everyone—whether on the creative or business side—contributes to our tireless pursuit of a better idea. The result is top-caliber work that excites us and our clients. Some of them are household names, while others are simply hugely successful. Their needs vary widely, so our projects do, too. If you crave a steady stream of new and diverse challenges, SPINE provides the setting you’re searching for.

About you:
You are a planner. You’re a detail-oriented professional with at least five years of experience managing a small business in an office setting, and you’re looking for a part-time role reporting to the business owner. You are experienced in most accounting functions including AP/AR, invoicing, benefits management, payroll processing, and forecasting. You are organized, value open communication, love making lists and getting things done, enjoy collaboration, and pursue supporting a team with the same passion that we have for creative solutions. You are able to reliably commute to Stamford, CT on a daily basis.

Responsibilities:

• Oversee daily office operations, ensuring a productive and organized business;
• Maintain accurate and up-to-date financial records, including accounts payable & receivable (AP/AR);
• Process & track client invoices, payments, and receipts;
• Reconcile business bank statements and credit card transactions;
• Provide monthly financial reports, expense tracking, & budget updates;
• Process employee payroll with ADP & support PTO tracking for a small team;
• Manage office supplies, equipment, and vendor relations as needed;
• Pay sales tax, fund retirement, and manage employee paperwork in multiple states
• Provide general administrative support to the team, monitor and respond to team communications, email correspondence, and filing documents;
• Work with accountants to prepare quarterly and end of year documents
• A desire to streamline and automate repetitive tasks
• Responsible for professional communications with vendors and clients as necessary
• Plan and support company events and activities
• May perform other duties as assigned

Minimum Qualifications:

• Minimum 5 years of experience as an Office Manager, Accounting Supervisor, or similar role;
• Proficiency in Quickbooks Online, Microsoft Office Suite (Word, Excel, Outlook);
• Familiar with job costing software platforms (FunctionPoint); to create invoices and sync toQuickBooks;
• Strong understanding of office management procedures and accounting principles;
• Excellent organizational and multitasking skills;
• Strong attention to detail and accuracy in financial tasks;
• Ability to handle sensitive information confidentially;
• Outstanding communication and interpersonal skills;
• Ability to work independently or within a team;
• Proven ability to be punctual, dependable, and have reliable attendance;
• Bachelors Degree in business management or a related field, and/or certification in accounting preferred. High School Diploma required.
• Legally authorized to work in the US without restriction or sponsorship.

Physical Requirements:

• Ability to sit or stand for extended periods of time;
• Ability to walk, reach, climb, kneel for brief or extended periods of time within an office setting;
• Ability to operate standard office equipment and electronics;
• Ability to lift, carry, push, pull and otherwise use manual dexterity of limbs sufficient enough to safely fulfill duties, with the possibility of lifting up to 30 lbs on occasion.

Additional:

• Part-Time, Monday-Friday
• W2, Non-Benefitted
• In-office in Stamford, CT
• $38/hour

Interested in applying?
Please visit our really profile and submit your application. There will be an initial phone screen followed by a virtual interview, then a final interview being on-site in our Stamford, CT office.

Inclusive workplace: Spine is an equal opportunity employer that welcomes diversity. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.

Any area of this job description may be modified in order to fulfill reasonable accommodations either long-term or temporarily on a case-by-case basis with prior management approval and mutual agreement by management and employee.

Job Type: Part-time

Pay: $38.00 per hour

Expected hours: 20 per week

Work Location: In person

Salary : $38