Lease Administration Analyst - Grand Central

Job Title:            Lease Administration Analyst – Grand Central 

Department:     Lease Administration as a department of Asset Management

Location:                North Syracuse, NY (Onsite)

Reports To:        Business Manager – Grand Central

Classification:   Non-Exempt, Full-Time

Summary

The duties of the Lease Administration Analyst role involves abstracting lease documents, tracking critical dates, analyzing tenant conditions, coordinating the monthly rental charge process, reconciliation audits and other projects/analysis as needed under limited supervision for the Grand Central Terminal/Madison assignment. 

Essential Duties and Responsibilities

• Abstract, interpret and maintain retail lease documents 
• Ensure all lease-related transactions (monthly rent, insurance, CAM, taxes) are reviewed and properly recorded and balanced
• Prepare rent variance analysis for monthly reporting and annual budgeting
• Analyze leases and tenant economic scenarios, gather thoughtful conclusions and present recommendations to senior management
• Perform monthly tenant billings, rent roll changes and rent projections 
• Apply basic ledger functions such as payments and charges
• Track critical dates as they pertain to lease-related clauses and landlord deadlines
• Resolve landlord/tenant issues that relate to lease language and rent charges
• Analyze account ledgers and initiate contact with tenants to collect arrears and/or reconcile outstanding balances
• Prepare financial forecasts, budgets, and annual reconciliations 
• Adhere to strict deadlines and prioritize multiple tasks
• Resolve critical issues for clients and senior management
• Identify and assess potential risks for complex tenant situations; evaluate economic impact for various tenant scenarios
• Applying cash financials to tenant profiles in a timely and efficient manner
• Tracking & sending tenant statements and documents when needed
• Communicate effectively with tenants regarding outstanding balances and other discussions needed regarding lease documentation
• Ensures data integrity and accuracy by performing review of work completed by team members
• Comprehend and interpret instructions, successfully respond to inquiries, and present complex information in a summarized form
• Assist in special projects as assigned
• Perform other duties as required

Provide superior client service

• Positively and proactively collaborate with colleagues in any way needed to further the leasing and marketing of mall properties to achieve, sell and provide world-class service to all our constituents
• Maintain Client confidence and protect operations by keeping proprietary information confidential

Qualifications

• AS/BS in Accounting, Finance or Business related field or 1-2 years of experience in business environment 
• Proficient computer skills, MS Excel experience is a must
• Ability to understand and interpret complex lease language and data  
• Strong financial and analytical skills
• Understanding of basic ledger functions such as payments/receipts and charges
• Ability to multi task and thrive under pressure in a high paced environment 
• Detail oriented and highly organized
• Ability to work independently and within a collaborative team

Knowledge/Skills

• Telephone Skills
• Verbal Communication
• Microsoft Office Skills
• Listening
• Professionalism
• Customer Focus
• Organization
• Informing Others
• Handles Pressure
• Supply Management 
• Able to manage multiple projects and priorities
• Able to manage time effectively
• Written Communication
• Detail Oriented 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Manual dexterity sufficient for constant use of a keyboard, mouse and telephone/radio
• Ability to operate office equipment, including a copier, fax machine, postage machine, etc.

• Speech and hearing sufficient for regular communications on the phone, radio or face-to-face

• Vision sufficient for reading work-related documents on a monitor or in paper format
• Sufficient sense of smell to detect dangerous odors
• Ability to walk, bend, stoop, climb, and reach in the course of normal office functions
• Ability to sit and stand for long periods of time

Disclaimer: This job description is not all inclusive. Other duties and responsibilities may be required

EEO Statement: Spinoso Realty Group is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. We value diversity and inclusion and believe that a diverse workforce enhances our ability to provide innovative solutions to our customers. We comply with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations for qualified individuals with disabilities throughout the recruitment process. If you require accommodations for any part of the application and hiring process, please notify the Human Resources Department at abinaxas@spinosoreg.com. Reasonable accommodations will be determined on a case-by-case basis. It is the responsibility of the applicant to inform Spinoso Realty Group of any necessary accommodations needed during the recruitment process. Spinoso Realty Group will work with the applicant to assess the specific requirements and provide reasonable accommodations accordingly. Spinoso Realty Group is committed to ensuring that our workplace is accessible to individuals with disabilities. If you need assistance or an accommodation to perform the essential functions of the job, please let us know.