What are the responsibilities and job description for the Office Operations Coordinator - Part Time position at SPINS?

Who We Are

For over 20 years, SPINS has been a leader in recognizing the transformative power of data in retail. We offer our clients cutting-edge tools to attract attention from a fast-growing segment within the Health & Wellness industry, the values-based consumer. Nearly half of shoppers prioritize products that emphasize wellness, social responsibility, and sustainable practices. SPINS retail consumer insights, analytics, and consulting services give our clients a competitive advantage to increase their share of this growing market. Our data is the most comprehensive and accurate in the industry, allowing clients to power AI models and machine learning algorithms that help them better understand and meet their customers' needs. At SPINS, behind all of our impressive data is our real differentiator, our people. We pride ourselves on our collaborative, flexible, and communicative culture that puts people at the center of everything we do.

Office Operations Coordinator - Part Time

Part Time | Chicago , IL based only.

The Office Operations Coordinator is responsible for the seamless operation of the SPINS Chicago Campus. The ideal candidate is someone who thrives on being proactive, supremely organized and diligently attentive to detail. Experience managing projects and office environments is preferred; background or experience in retail data, marketing, or customer care is of interest. This role will be onsite and part-time, up to 20 hours per week and reports to the Corporate Events & Internal Program Manager.

Job Duties & Responsibilities

Office Operations

Manage the day-to-day operations of the SPINS Chicago Campus, ensuring a welcoming and efficient environment.
Greet and welcome visitors (with the utmost hospitality and professionalism)
Maintain office cleanliness, organization, and supplies, including restocking kitchens and office equipment.
Manage incoming / outgoing mail and packages, including scanning HR / Finance mail.
Pack new-hire boxes
Act as a secondary building contact and provide backup support to the Office Manager.
Ensure office security by managing key fobs and access control.
Maintain office supply inventory and place orders when needed while ensuring cost effectiveness
Coordinate office repairs and maintenance as needed.
Assist with meeting preparation, including catering and room setup.

Requirements :

Education & Experience

Two or more years of experience as an office-setting manager.

Strong interpersonal and communication skills, with the ability to work effectively with diverse teams and vendors.

Exceptional organizational and multitasking skills, with a keen attention to detail.

Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability

Proficiency with office applications, and aptitude for learning new software and systems

Ability to maintain confidentiality of company information

Proficiency in Microsoft Office Suite.

A positive, can-do attitude and a willingness to go the extra mile

Ability to be on-site 3-5 days per week.

The following is strongly preferred :

Bachelor's degree or equivalent

Prior experience as an Executive Assistant

Salary Range : $15-$20 per hour

LI-AG1 #LI-Hybrid

What SPINS Offers

We have enjoyed tremendous growth over the years and, as a leader in a fast-growing industry, we have no plans to slow down! While all that growth brings excitement, it is also an opportunity for SPINS to show it values the health and wellness of its team members.

We embrace hybrid work options so that you have the flexibility to create a work / life balance that actually works!

Each employee is allotted paid time to use to volunteer with an organization of their choice and charitable donations are matched.

Semi-annual company-wide employee survey that is used to shape company programs, perks, and culture.

The SPINS Way

Direct - We communicate with clarity, honesty and respect in all situations and embrace opportunities to provide solution-oriented feedback.

Determined - We are committed to overcoming all obstacles to achieve results. We adapt to change, seek opportunities to learn and rapidly translate that learning into action.

Passionate - We go above and beyond to help our partners achieve their goals. We challenge assumptions and are comfortable forging new paths.

Collaborative - We leave our egos at the door, believing that working together we will produce an outcome that's greater than each individual contribution.

For details about the information SPINS's collects about our applicants and how we use it, please see the SPINS Privacy Policy here.

Salary : $15 - $20

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