What are the responsibilities and job description for the Office Assistant/Secretary position at Spirals Gymnastics and Ed-Venture Kids Center?
Spirals Gymnastics Inc. is a vibrant, high paced, dynamic organization offering a variety of programs including summer camp, a swim program, private preschool program, birthday parties as well as a gymnastics center. We are seeking a highly organized and enthusiastic individual to provide essential secretarial and program support. This role offers a unique opportunity to be involved in a fun and active environment, working with children and staff. The hours for this position are flexibly something like 2:45-7:00pm M-F.
Position Summary:
The Secretary/Program Support will provide administrative support to the camp/center, ensuring smooth daily operations and excellent customer service. This position requires flexibility, as it involves a variety of tasks and may include evening hours and occasional weekend work, especially during peak season. The ideal candidate is a self-starter with strong communication skills, a positive attitude, and a passion for working with children.
Responsibilities:
* Secretarial/Administrative Support:
* Answer phones and direct calls appropriately.
* Greet and assist visitors, parents, and participants.
* Manage incoming and outgoing mail and email correspondence.
* Maintain accurate records and files (both physical and digital).
* Prepare and distribute documents, reports, and newsletters.
* Able to navigate IclassPro comfortably and fluently ( will train)
* Experience with social media management and maintain current advertising and news through media.
* Schedule appointments/ bookings and apartments.
* Data entry and management.
Program Support:
* Assist with the organization and coordination of camp activities, swim lessons, and gymnastics classes.
* Communicate effectively with instructors, counselors, and participants.
* Help prepare materials and resources for programs.
* Assist with program setup and cleanup.
* Maintain a safe and organized environment.
Qualifications:
* High school diploma or equivalent; some college preferred.
* Proven experience in a secretarial or administrative role.
* Excellent communication and interpersonal skills.
* Strong organizational, time-management skills as well as extremely detailed oriented.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
* Ability to work independently and as part of a team.
* Flexibility to work evenings and occasional weekends.
* Experience working with children is a plus.
* CPR and First Aid certification is a plus (training is provided).
* Background check required.
Job Types: Full-time, Part-time
Pay: $14.00 - $16.00 per hour
Expected hours: 25 – 30 per week
Schedule:
- Day shift
- Evening shift
- Monday to Friday
Application Question(s):
- Any experience working with children?
- Are you willing to do a background check?
Experience:
- Word and Excel: 2 years (Preferred)
- Customer service: 2 years (Preferred)
License/Certification:
- CPR Certification (Preferred)
Ability to Commute:
- Mansfield, TX 76063 (Required)
Work Location: In person
Salary : $14 - $16