What are the responsibilities and job description for the Convention Manager - Hybrid position at Spiro?
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Company Overview
This is Spiro. A strategically-led, creatively-driven, leading global experiential agency. We exist to cultivate powerful brand connections through the channel of experiential. We believe strong global communities are empowered by diversity, inclusion & belonging.
Where data-informed creative meets advanced digital solutions, we boldly go where no experience has gone before. As Spiro•nauts, we are born storytellers & story makers; fearless dreamers of the “what if;" and pioneers of innovation in our craft. Together, we launch brands into their experiential orbit through the power of Brand Gravity.
Learn more about who we are here!
Responsibilities
Budget Management:
- Assist Senior Management with budget development during the annual strategic planning phase and monthly, quarterly, and year-end budget reconciliation as needed.
- Budget Management: Manage day to day shows and projects to or below allocated budgets.
Convention Planning:
- Ascertain Brand goals and objectives for each convention in conjunction with the sales and marketing teams.
- Collaborate with key stakeholders (e.g., brand teams, continuing education, corporate communications, etc.) to develop and recommend appropriate professional and consumer-related trade shows in accordance with each brand’s strategic plan.
- Collaborate with partners and suppliers to recommend the best convention graphic, media, and sponsorship offerings to brand teams.
- Develop and deliver pre-show materials, show objectives, and pre-convention slide presentations to attendees and booth staff by department SOPs.
- Work with convention coordination to develop and publish Convention Communications for all managed shows, including Convention Plans, Post-Show Reports, and Post-Show Performance Snapshots, based on the outlined process.
- Work with SPIRO AE to develop registration websites to go live three months prior to the start of each show and provide critical logistical information accordingly.
- Work with the sales team to develop staffing needs based on all shows and consolidate them into one call for staffing.
- Evaluate the performance of exhibit, sales representatives, and competitors to formulate recommendations for program enhancement.
- Plan the development and execution of ancillary events including, but not limited to, War rooms, hospitality suites, and brand appreciation events for sales representatives.
- Recommend and develop key promotions, including pre-show/at-show advertising, sponsorships, premium items, and traffic generation programs. All tactics must be able to measure ROI and company/brand awareness.
- Recommend and manage housing requirements with designated service providers.
- Recommend and maximize exhibit property configurations that best meet the brand objectives for each show.
- Recommend and produce Literature/Premium material lists based on each brand's needs in accordance with department procedures and ensure delivery to the show site is confirmed.
Qualifications
We understand the importance of transferrable skills and a diverse perspective, so if you do not fit all these requirements, we still want to hear from you and encourage you to apply!
- A bachelor’s degree in a relevant field or equivalent experience
- A minimum of 5 years of related experience (i.e., convention coordinator/planner, etc.) in the pharmaceutical industry required
- Ability to multi-task on multiple projects
- Experience with Legal/Regulatory Review processes desired
- Intermediate proficiency in Microsoft Word, Excel, and PowerPoint required
- Working knowledge of FDA regulations and PhRMA guidelines is strongly desired
- Pharmaceutical Industry experience required
- Travel up to 20%
Attributes
- Strong multi-tasker.
- Successful negotiator.
- Excellent interpersonal skills, approachable and engaging.
- Articulate, poised and polished.
- Exceptionally organized with clear and concise communication.
- Dynamic thinker and creative problem solver.
- Detail oriented.
How to measure success
- By 30 days incumbent should understand team dynamics and meet with key internal/external stakeholders, participate in planning meetings.
- By 60 days incumbent should be self-reliant on basic job functions and provide tactical congress recommendations and budget management.
- By 90 days, incumbent should have ownership over pre/at/post convention strategies and strategic recommendations for channel enhancements
Benefits
- Remote Environment
- Full Benefits Package
- 401K Vesting Immediately
- Psychological Safety
- Diversity, Inclusivity and Belonging Culture
- Employee Led Resource Groups
- Spiro•YOU Professional Development & Learning Programs
- Employee Events
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
