Graphics Coordinator - Remote

Overview

THIS IS A REMOTE OPPORTUNITY.

 

This is Spiro, the brand experience agency for the NEW NOW. 

 

Spiro is hiring a Graphics Coordinator to join our Operations team. The Graphics Coordinator works in partnership with the organization, delivering best-in-class service. The Graphics Coordinator is responsible for providing preparatory technical Graphic Production services for Tradeshow and Exhibits specific to creation and execution of large format event graphic requirements. The position involves handling, rebuilding, and formatting multiple computer file types and digital media for varying final output destinations. Requires a unique blending of graphic design, digital imaging, prepress production, color correction, organization, as well as strong interpersonal skills.

 

Company Overview

 

We are a community of global professionals, born from the amazing work and legacy of GES corporate accounts and events, who have combined all the talent and passions of brand experiences we’ve created in the past, to embrace and be empowered by the NEW NOW. 

  

We are a community of global strategists, thinkers, dreamers, creators, producers, innovators, builders, branders, marketers, technologists, logistics experts, and ops specialists.  We use creative strategy and solutions to deliver more powerful opportunities to connect and create community in a constantly changing world. 

 

Learn more about who we are here!

Responsibilities

• Distribution of reports requiring requestor to validate, update, provide action required to close PO’s promptly including the following reports from Finance to include PO Aging Un-invoiced Report; Holds Report; Invoice Prior to PO Report
• Training requestors in Oracle, GBMS to reports and working with National Purchasing, Accounts Payable
• Work directly with Purchasing office to ensure all POs are recorded and reported with accuracy.
• Supporting any special projects 
• Demonstrate understanding and support of Spiro Graphics Production objectives and strategies.
• Responsible for providing data entry.
• Track, manage, and monitor work orders from conception to completion.
• Provide event reporting and billing data and other reports to the organization.
• File Management / Upload and Download artwork / Preview artwork.
• Audit Data Entries.
• Copy and distribute production information.
• Vendor invoicing/purchasing.

Qualifications

We understand the importance of transferrable skills and a diverse perspective, so if you do not fit all these requirements, we still want to hear from you and encourage you to apply!

• Self-starter with independent decision-making abilities.
• Must be extremely detail oriented and able to multi-task.
• Ability to manage multiple projects at one time.
• Strong written and verbal communication skills
• Excellent customer and intercompany relationship skills
• Excellent follow-up methodology
• Ability to multi-task and work well in a high-level, high-profile environment. Must be able to work in a fast-paced environment and meet deadlines.
• 3 years’ experience in office publishing applications: Excel, Access, Power Point, MS Word
• College degree in related field preferred.
• Proven experience in managing large projects with direct client access from inception to project closeout (In addition to Core Competencies: Leadership, Communication, And Innovation)
• Two (2) years’ experience in Graphics production, including one (1) year computer design experience or equivalent combination thereof as shown in a portfolio.
• Experience (two years) using Adobe software products.
• High School diploma; prefer two (2) years college.
• Computer knowledge and experience in PC and Macintosh platforms including Microsoft Office products.
• Applicants will be subject to a written and application examination regarding computer competency.

Work Environment

Attributes 

• Self-directed
• Creative
• Collaborative
• Positive
• Proactive
• Adaptable

 How to measure success 

• By 30 days, incumbent should understand team dynamics and perform basic job functions independently.
• By 60 days, incumbent should be self-reliant on basic job functions and begin executing more complex tasks.
• By 90 days, incumbent should have ownership over assigned job functions.

 

Benefits 

• Full Benefits Package
• Psychological Safety
• Free Access to Events
• Diversity, Inclusivity and Belonging Culture 

Our Process

Our interview process is hand crafted to our roles. In general, you can expect to have an initial phone interview with our talent acquisition team and thereafter in-person interviews with team members and your future manager. We welcome candidates to view our social medial channels and website to extend the conversation beyond the responsibilities of the role. Once you have completed the interview process, we conduct a criminal background check, where applicable by law. 

 

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EEO Information

We are making intentional efforts to promote positive work environments that welcome a variety of backgrounds. We are an equal opportunity employer and understand that for our community to thrive, we must appreciate and celebrate each one of our team members’ own uniqueness.