Court Clerk - Temporary

Job Summary

Examples of Duties

• Journalize proceedings of trials, hearings and orders; receives and files pleading and verdicts; authenticates legal documents by certification or transcription; files all issues of law including depositions, venue and subpoenas.
• Marks, numbers, lists and records status of exhibits and ensures safekeeping of exhibits. Records proceedings by running a tape recorder.
• Files dockets within statutory limits.
• Prepares all legal documents, verifies and reports to all agencies.
• Represents the County Clerk as a Deputy Court Clerk or a District Court Judge in dealing with the general public and performs customer service duties at the front counter in the County Clerk’s office.
• Enters critical data into statewide database system. Court Clerks in District Court enter court dates into Discis and Court Clerks in County Clerk's office enter all court proceedings (hearing and trial codes) and resolution (decision) of cases by the court into Scomis.
• Assists Court Recorder/Security Office (District Court) or Judicial Assistant (Superior Court) as needed.
• Interacts with the general public, both in and out of the courtroom.
• Administers oaths, call jurors, research instructions, log witnesses and juror time for pay, as needed.
• Performs other related duties as required/assigned.
• Clerk - Administration
  • Serves as the keeper of the record in relation to all paperwork and documentation for the Courts.
  • Prepares paperwork that document and summarize the record, and provides context regarding trials and which Orders have been signed.
  • Assists Judicial Officials with maintaining the composure of the courtroom, and providing document-related services regarding Counsel or parties (exchanging paperwork to be signed, collecting, logging, and filing paperwork, etc.).
  • Rewrites office manuals, and reviews timesheets and payroll records.
• District Court - Clerk
  • Attends all court proceedings, takes notes on dispositions; and provides essential information to Judicial Officer at their request.
  • Reviews Judicial Officer's calendar for correctness, to ensure appropriate number of cases are being set.
  • Provides dates for hearings to front counter and the court room.
• Provides appropriate dates for scheduling orders to private attorneys and public defenders.

Minimum Requirements

• High School Diploma or GED equivalent.
• One (1) year of experience performing work equivalent to an Office Assistant 3 or higher or an equivalent combination of education/experience.
• Experience in Criminal Justice/Court related work area is preferred.

Selection Factors

• Knowledge of legal terminology and court procedures.
• Knowledge of laws and rules governing the department/court.
• Knowledge of administrative support functions including the operation of standard office machines and equipment including word processing programs and computer terminals.
• Knowledge of basic English composition, spelling, grammar and other support skills as required by the position.
• Knowledge of the operations, functions and terminology common to the work applied for.
• Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.
• Skilled in establishing and maintaining effective working relationships at all organizational levels and with the general public.
• Skilled in the use of personal computer and software related to the work assignment.
• Ability to develop and maintain effective work relationships with co-workers, supervisors, officials and the general public.
• Ability to work with others in a courtroom setting.
• Ability to work with speed and accuracy and in a courteous manner when dealing with the public.
• Ability to handle routine mathematical calculations quickly and accurately.
• Ability to use standard office equipment such as phones, copiers, calculators and fax machines.