Accounting Technician 2 (OPEN & PROMOTIONAL)

This position works 37.5 hours per week. 

The positions allocated to this class perform comprehensive and technical accounting work in a major accounting program and are responsible for financial management of various funds or accounting programs.  Work is performed independently and requires decisions be made from among a number of alternatives or established procedures which conform to the WA State Budgeting, Accounting and Reporting Systems (BARS) and applicable laws or department/division practices.  May be assigned to direct and participate in the work of accounting specialists and/or lower-level Accounting Technicians or to direct the work in a section of an accounting department.

• Coordinates departmental budget preparation; calculates costs and revenue projections; compares budget projections with prior year budget and target budget figures; prepares final budget for submission to County officials.
• Monitors budget activities to ensure availability of funds for expenditures.  
• Initiates budget change requests with Budget Office.
• Directs and/or participates in the work of lower level Accounting Technicians.  
• Journalizes to special, sub or general ledgers and reconciling ledgers.
• Designs, implements and maintains computerized recordkeeping and reporting systems for accounts payable, accounts receivable, budget tracking, etc.  
• Prepares and assists in preparation of annual reports.
• Audits and proofs accounting reports for accuracy and conformance to departmental, county, and state procedures, including cash reports, billings, receipts, funds and other various general internal audits.
• Creates and maintains computerized spreadsheet programs on personal computers.
• Performs leave accounting, maintains related records and is responsible for preparation of payroll.
• Assists in accounting systems design and procedural changes in established procedures which conform with BARS, policy or applicable law.
• Assists other agencies, departments or special districts with difficult accounting or billing problems.
• Handles all audits and requests from County, State, or Federal auditors.
• Maintains utility, payroll, fund, grant accounts and central billing - County physical inventory, fixed asset, township maintenance/operations and building rental accounts, and investment accounts.
• Operates cash register to receipt payments; and processes NSF checks returned by the bank.
• Maintains perpetual inventory of supplies and materials; coordinates with Purchasing for ordering of same; and prepares vouchers for payment of bills.
• Initiates or assists in identifying, evaluating and resolving problems occurring in the day-to-day operation and monitoring of the accounting system.
• Performs other related duties as required/assigned.

• Files new cases, executes judgments, sets up legal financial obligations (LFO) and other accounts receivable, collects fees, reconciles accounts, and court finance customer services.
• Sets up judgments in all case types, prepares abstracts, notices, letters, and reviews court files to perform quasi-judicial functions issuing various writs, e.g. abatement, attachment, execution, garnishment, replevin, restitution, and order of sale. 
• Reviews new filing documents for sufficiency of information, conformity, jurisdiction, completeness, timeliness and all required supporting documents in accordance with prescribed filing requirements.
• Enters information into Odyssey to establish a new case and in Superman to track case assignments; provides litigants various documents based on filing conditions; computes and collects fees; answers questions in all case types; returns unacceptable documents noting discrepancies and reasons for rejection.
• Explains legal filing procedures and associated fines and fees, both at the counter and over the telephone; and answers court finance related questions in all case types.
• Performs in-house collection duties such as contacting defendants, reviewing and verifying financial declarations, skip tracing, setting up payment plans, sending out collections letter, providing LFO violation reports to court, attending and testifying court hearings, preparing LFO court documents, keeping records of LFO warrants, making jail visits, processing bond payments and preparing Order of Release, payments for Certificate of Discharge, and performing other LFO collections related duties. 
• Assists the general public, law enforcement agents, attorneys and their staff and other court employees with locating information, documents and other court related materials; and makes referrals to other court services, as needed.

• Prepares and processes payroll for employees in the District Court, District Court Probation, and SRMHC departments.
• Prepares and submits journal vouchers for payments being sent to vendors.
• Processes relicensing orders, removes from collections and FTA's. 
• Processes bail surrenders and bail bond forfeitures; posts bonds, and receipts of valley empire reports and par reports.
• Reconciles credit card charges made by procurement card and travel card holders in the District Court, DC Probation, and SRMHC departments.
• Tracks assets with AATWEB; enters new assets purchased into the County asset tracking program; fill out paperwork required for assets needing to be disposed of, transferred, or removed; audits AATWEB for accuracy; and fixes any inaccuracies.
• Maintains law book subscriptions; verifies law books have been received for the District Court Law Library; and organizes the information via an excel spreadsheet.
• Tracks printers/copiers and schedules any repair/maintenance needed.
• Fills out paperwork required for the hiring of new employees.
• Keeps the Procedure Manual up to date.

• Performs accounts receivable functions for the services provided by the application and technical services of the Information Technology department.
• Reconciles payments received and posted with outstanding invoices and follow up communication for past due invoices.
• Prepares and enters semi-monthly payroll for the IT Department; and is responsible for the last payroll of the month.
• Enters cellphone invoices into the Phone Bill assistant and prepares/submits journal vouchers for payment.
• Communicates with customers regarding questions, complaints or requests regarding customer accounts or billing; and resolves customer billing problems or errors, as appropriate
• Answer phones and greet visitors; screen calls, direct calls to appropriate parties; refer callers or visitors to correct destination; and provides routine information regarding the office function.
• Picks up mail, as needed, and distributes.
• Assigns and creates Help Desk tickets for the Information Technology staff.
• Maintain the County's Intranet Phone Book; adds/deletes employees; and updates phone numbers/names, department locations, title changes, etc.
• Provides information and prepares correspondence with customers who inquire about subscriptions; and creates TAMAS user numbers, provides costs, creates invoices and submits a help desk ticket to grant access to the customer.
• Reviews TAMAS Time Verification and notifies manager of discrepancies.

• Maintain detailed knowledge of current bargaining union agreements and Spokane County Personnel Policy
• Manually calculate as necessary overtime, out-of-class pay, cost of living adjustments, contract settlements and retroactive pay
• Prepare job vacancy postings as well as request for hires for Public Works, both represented and non-represented.
• Maintain secondary personnel files and employment history in Public Works.  Maintain record compliance according to RCW record retention requirements.
• Assist management as necessary in contract, personnel or payroll related questions.  
• Creates Public Works payroll calendar, both for management and for system processing.
• Provides reports as requested to management and unions.
• Runs and ensures payroll grant certifications are approved as required for grant funding.
• Verify step increases and longevity pay and coordinate supervisor approval.
• Enter production and materials in maintenance management system for cost reporting.   This information is recorded on timecard for entry into the system.

• Associate’s degree from an accredited college or university in accounting or a related field with major course work in accounting.  
• Two (2) years of accounting related work experience.
• OR any combination of education, training and experience (equivalent to 4 years) that provides the desired knowledge, skills and abilities to perform the work.
• NOTE:  Certain positions may be required to be bondable.
• Possession of a valid Driver's License, and insurance, at time of hire and for the duration of employment. 

• Knowledge of technical accounting methods, forms and techniques.
• Knowledge of accounting codes, classifications and terminology pertinent to technical accounts maintenance activities.
• Knowledge of computerized accounting, including creating and using spreadsheets.
• Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.
• Skilled in establishing and maintaining effective working relationships with supervisors and co-workers.
• Ability to maintain established financial records and prepare comprehensive accounting reports and statements.
• Ability to make mathematical computations with speed and accuracy using a ten-key machine by touch.
• Ability to understand and execute oral and written instructions and to apply available guidelines to varied situations.
• Ability to work with general public if required by the position.
• Ability to effectively direct the activities of others, if required by the position.
• Ability to read, comprehend and apply county accounting procedures and BARS regulations.

Salary : $43,124 - $60,366