Event Coordinator

Job Description Summary

The Event Coordinator is a key contributor to our organization in executing events that enhance our organization’s image, and our brand to client experience, and is responsible for fostering guest relationships, event execution, and creating memorable experiences for our guests.

Sporting Kansas City is an equal opportunity employer. We celebrate diversity and equity and are committed to creating an inclusive environment for all associates. All associates are expected to positively collaborate with individuals of diverse backgrounds. All talented individuals looking for a challenge are encouraged to apply.

Job Description

Essential Functions

• Report to the Senior Event Coordinator to Plan and Execute Non-Match Day events on-premises and off-premises.
• Handle client needs leading up to and on event day.
• Responsible for typing, organizing, and sending event documents (Event BEOs, Post Event Recap Notes, Daily Updates, Floor Plans, Maps, etc.)
• Ensure event documents are sent out to internal departments and clients in a timely manner.
• Maintain detailed records of event documents, event additions, and costs.
• Collect, code, and submit post event costs.
• Communicate and collaborate across the organization to develop staffing plans and ensure all event needs are met. Planning requires working with internal departments such as Security, Parking, Hospitality, Housekeeping, AV and Facility Operations, amongst others.
• Create agendas and notes for weekly meetings.
• Ensure that all clients receive a response to calls/emails within 24 Hours.
• Set-up and attend all client and vendor site visits.
• Ensure that all site visits receive a recap and next steps email within 24 hours.
• Actively identify enhancement sales opportunities to maximize revenue opportunities.
• Administrative duties where needed including filing, mailing, faxing, copying.
• Maintain Argyle Events inventory, and event supplies.
• Maintain a mindset that is constantly learning and looking for new and more efficient ways to create experiences whether through attending tradeshows or networking with other Event Professionals.
• Always Represent Sporting Kansas City and its related affiliates in a professional manner.
• Perform other related tasks as assigned.
• This role does not have any direct reports.
  
  
  

Personal Attributes

• Engaged, energized and empathetic demeanor.
• A genuine passion for delivering exceptional service and exceptional customer relationship management skills.
• Strong organizational, communications and interpersonal skills.
• Must be able to successfully manage and execute events in a fast-paced environment.
• Independent judgment to plan, prioritize and organize a diversified workload.
• Ability to coordinate and lead multiple tasks and projects.
• Ability to demonstrate poise, tact and diplomacy. Strong teamwork aptitude required.
• High level of interpersonal skills to handle sensitive, confidential situations and information.
• Self-motivated and goal driven; ability to work autonomously.
• Professional appearance and attitude, as well as ability to work with others.
  
  
  

Skills And Experience

• Bachelor’s degree in business, hospitality management, event management, marketing, or other related field preferred.
• Preferred 1-3 years event sales and/or planning experience.
• Must be able to fluently speak, read, and write in the English language.
• Proficient in the Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Calendar.
• Tripleseat knowledge and Social Tables or similar event diagraming software preferred.
• Must be able to successfully manage and execute events in a fast-paced environment.
• Willingness to assist in any event day role that may need attention.
  
  
  

Physical Abilities

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Required to sit, stand and walk.
• Use hands operate and feel objects, tools or controls.
• Reach with hands and arms.
• Required to talk and hear consistently.
• Ability to occasionally lift, carry and/or drag up to twenty-five (25) pounds if necessary.
• Associate will be required to travel between Sporting Kansas City locations within the Kansas City Metropolitan Area.
• Ability to work non-traditional hours, including evenings, weekends and holidays as necessary.