What are the responsibilities and job description for the Contract Administrator position at Sportsfield Specialties?
Sportsfield Specialties, Inc. (SSI) is seeking a Contract Administrator to assist Sales/Customer Service through the bid, award, construction, and close-out stages of each project requiring a binding contract with the company.
Responsibilities/Duties include but not limited to:
- Assist sales with pre-qualification paperwork and bid documents.
- Review Contract language to ensure SSI is qualified to perform all aspects of the job.
- Create legally binding subcontract and site agreements for the Installer and all on the project site under our direction.
- Coordinate with Sales, installation timeframe from start to finish and scope of work.
- Collect and submit certified payrolls, and monitor prevailing wage and union requirements if applicable.
- Complete project billings.
- Responsible for tracking each project to make sure deadlines are met per contract agreement.
- Review all change orders submitted by our Customers and Installers.
- Work directly with the Insurance company to obtain certificates of Insurance.
- Review insurance requirements to ensure requirements can be met before the project begins.
- Complete OCIP insurance applications if projects require it.
- Work directly with bonding agency for payment & performance and bid bonds.
- Check all accounting aspects of projects. Our internal systems match the contract totals, install costs are recorded with associated revenues, and reconcile accrued costs monthly.
- Approve all vendor invoices charged to install expenses.
- Manage license and registration requirements for the company as they relate to the projects.
- Complete all Close-Out documents as required.
Required Qualifications:
Skills:
- Outstanding communication, organizational, attention to detail, and problem-solving skills.
- Must be able to meet deadlines.
- Ability to thrive in a team environment and collaborate successfully.
- Proficient in Microsoft Office programs.
- Proven internal and external customer service experience required.
Experience/Education:
- Bachelor's Degree required or 4 years of Contract/Executive Administration experience in lieu of.
The salary range indicated represents the minimum and maximum range for the position. The actual range will vary based upon factors including, but not limited to, prior experience, knowledge, skill, and education as they relate to the position’s qualifications, and internal equity. The posted salary range reflects just one component of our total rewards package. Other components include health, dental, and vision insurance, PTO, retirement plan, paid holidays, overtime opportunities, and many more. To apply, submit an application online at www.sportsfield.com, apply in person at 41155 St. Hwy 10, fax your resume to (607) 746-3107, or mail it to Human Resources, P.O. Box 231, Delhi, NY 13753. Sportsfield Specialties, Inc. is an Affirmative Action, Equal Opportunity Employer.
Authorization to work in the U.S. is a precondition of employment. We do not sponsor employment visas
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k) matching
- Disability insurance
- Employee discount
- Flexible spending account
- Paid jury duty
- Parental leave
- Retirement plan
Schedule:
- Monday to Friday
Work Location: In person
Salary : $50,000 - $60,000
