What are the responsibilities and job description for the Office Manager position at Spotlight Recruitment Corp?
Job Description
Job Description
Overview :
The" CorporateAdministrativeSupport / Admin "or OfficeManager holdsacriticalroleinensuringthesmoothoperationoftheofficebymanagingvariousadministrativetasks,overseeingdataintegrity,andservingasaprimarypointofcontactforexternalstakeholders.Thisrolerequiresstrongorganizationalskills,attentiontodetail,andtheabilitytomanagemultipleresponsibilitiesefficiently.
KeyResponsibilities :
QuestionnaireAuditing :
Conductthoroughauditsofcompletedquestionnairestoensurecompliancewithestablishedguidelines.
Identifydiscrepanciesorerrorsinresponsesandcollaboratewithstafftorectifyissues.
DataCleaning :
Implementdatacleaningprocessestomaintainaccurateandreliablerecords.
Utilizesoftwaretoolstoidentifyandcorrectinaccuraciesindatasets.
FinalReviewofExaminerRecommendations :
Performfinalreviewsofrecommendationsmadebyexaminersforaccuracyandcompleteness.
Ensurethatallrecommendationsalignwithdepartmentalstandardsbeforesubmission.
FieldingTaxpayerCallsandConcerns :
Serveasthefirstpointofcontactfortaxpayersseekingassistanceorclarificationonvariousissues.
Addressinquiriesprofessionally,providingaccurateinformationordirectingthemtoappropriateresources.
ResearchforOwnershipandOccupancyRequirements :
Conductresearchrelatedtopropertyownershipandoccupancyrequirementsasneeded.
Stayupdatedonrelevantlawsandregulationsaffectingpropertyassessments.
GeneralOfficeManagementandTroubleshooting :
Overseedailyofficeoperations,ensuringaproductiveworkenvironment.
Troubleshootanyoperationalissuesthatarise,coordinatingwithITorotherdepartmentsasnecessary.
AdministrativeAssistanttoDirector :
ProvidecomprehensiveadministrativesupporttotheDirector,includingschedulingmeetings,preparingreports,andmanagingcorrespondence.
AssistinprojectmanagementtasksasdirectedbytheDirector.Pointof ContactforExternalAgencies :
ActastheliaisonbetweentheofficeandexternalentitiessuchastheDepartmentofTreasury,Assessors,andEqualizationDirectors.
Facilitatecommunicationbetweenpartiestoensureclarityonpoliciesandprocedures.
Qualifications :
BachelorsdegreeinBusinessAdministrationorrelatedfieldpreferred.
Provenexperienceinofficemanagementoradministrativeroles.
Stronganalyticalskillswithexperienceindataauditingandcleaning.
Excellentverbalandwrittencommunicationskills.
ProficiencyinMicrosoftOfficeSuite(Word,Excel,PowerPoint)andfamiliaritywithdatabasemanagementsystems.
Abilitytomanagemultipletaskssimultaneouslywhilemaintainingattentiontodetail.
- Mustbe30minutesawayorlessfromofficelocation!
