What are the responsibilities and job description for the High School Payroll Secretary - 24/25 SY position at Spotsylvania County Public Schools?
Spotsylvania County Public Schools is seeking an experienced Office Secretary to join our growing Division as we start the new year! The School Payroll Secretary is responsible for assisting in the prompt and accurate handling of payroll processes within a designated school location. This role may also support the processing of invoices, receipts of revenues and issue of payments to vendors in accordance with School Board policy.
We look forward to welcoming you to the #WeAreSpotsy Team. Apply Today!
Essential Job Functions
- Maintains and ensures the accurate preparation and balancing of all payroll records for employees at the designated school location
- Acts as the liaison between the assigned school and payroll to assists employees in resolving payroll issues
- Submits Employee Status Change forms for all new hires, transfers, changes in assignments, short / long-term leave, terminations, and sub-related changes
- Ensures absences are recorded in Smartfind Express
- Ensures the accuracy of the time clock program utilized by SCPS
- Collaborates with the Finance and the Human Resources departments, as required, to troubleshoot employee inquiries and ensure the adequate support of school-based personnel
- Prepares periodical payroll-related analysis, statements, and projections
- Audits and proofs payroll or other reports for clerical accuracy and conformance to school board policy
- Records and tracks leave of employees at the designated location
- Communicates changes in pay to employees
- Assists in the preparation and verification of all payroll-related reports
- Performs routine functions associated with the smooth functioning of the business office, including but not limited to processing mail, office reception, and other basic clerical duties as needed
Click here to read the full Job Description for this role.
Education and Experience :
Required
Preferred
About Spotsylvania County Public Schools :
Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.
So what sets us apart? Choosing SCPS means joining a highly collaborative team of professionals who inspire, challenge and support one another to be their very best everyday. As a team member, you become part of something much bigger - Your success directly influences our student's success. Here, YOU make a difference.
The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance.
To learn more about Spotsylvania County Public Schools and our teams, please visit our website at https : / / www.spotsylvania.k12.va.us / .
Employment Terms : Employment may be offered as a 11-Month (220 Day) -OR- 12-Month (243 Day) contract, at a minimum of 7.5 hours worked per day. This position is evaluated annually.
Benefits Eligibility : Eligible
Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team.
Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.
