Salary : $43,888.38 - $45,000.00 Annually
Location : Spotsylvania, VA
Job Type : Regular Full-Time (Non-Exempt)
Job Number : 02464
Department : Finance
Division : Accounting
Opening Date : 12 / 03 / 2024
Closing Date : Continuous
General Statement of Job
Under general supervision, assists with accounting / clerical work involving maintenance of general ledger accounts, accounts payables, water / sewer utility billing, and miscellaneous receivables. Work involves reviewing routes and posting calculations in preparation of water / sewer billing, pulling samples for review, submitting service orders for high consumption and leaks, and back up to the accounts payable team. Reviewing submitted and scanned invoices for accuracy and assisting with the readiness and testing of the new financial system. Reports to the Accounting Supervisor.
Special Duties & Responsibilities
- Processes data from computer files originating in the Utility Customer Service or Public Worksdepartments.Generatesreports,analyzesandverifiesforaccuracy,editsasneeded, applies penalties, and reviews and records adjustments that result in billing for water / sewer and refuse services provided by the County.
- Works with outside vendors and consultants in troubleshooting and solving software problems; works as liaison between outside software vendors and other county department personnel to resolve system problems.
- Assists with the processing of billings for bulk water sales and hydrant meter consumption.
- Performs customer service functions that include receiving and responding to written and verbal inquiries from external and internal customers.
- Reviews incoming invoices to ensure all information is provided, accurate, and within policy.
- Assists with the preparation of invoices for scanning and reviewing scanned documents for accuracy.
- Utilizing the testing environment, entering invoices and purchase orders into the new financial system to help prepare the finance team for go-live and assisting departments with questions on processes.
- Assists with the filing of refunds, County and school journal entries.
- Scans documents as needed.
- Directs all incoming calls to appropriate County departments and provides general information as necessary.
- Performs other related duties as required.
Minimum Training & Experience
High School Diploma or equivalent, supplemented by additional college-level coursework in accounting; Associate's Degree in Accounting, Bookkeeping, or Business Administration preferred and three (3) years of experience in accounting / bookkeeping, customer service work with computerized systems; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
Special Requirements
Knowledge of bookkeeping practices and procedures.Knowledge of state and local fiscal regulations, policies, and procedures.Knowledge of the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions.Knowledge of terminology used in the finance / accounting department.Knowledge of the policies, procedures, and activities of the County and of departmental practices as they pertain to the performance of duties relating to the position of Accounting Technician.Knowledge of government fund accounting, general accounting practices, procedures, and methods, and generally accepted accounting principles.Knowledge of the terminology, principles, and methods utilized within an accounting department.Ability to keep abreast of any changes in policy, methods, computer operations, equipment needs, or policies as they pertain to departmental operations and activities.Ability to comprehend, interpret, and apply regulations, procedures, and related information.Ability to assemble information and make written reports and documents in a concise, clear, and effective manner.Ability to use independent judgment and work with little direct supervision as situations warrant.Has the mathematical ability to handle required calculations using percentages and decimals.Is knowledgeable and proficient with computers.Ability to read, understand, and interpret financial and computer reports and related materials.Ability to type with accuracy at a moderate rate of speed.Ability to understand and follow oral and written instructions.Ability to exercise independent judgment, discretion, and initiative in completing assignments and in dealing with other employees and the general public.Ability to establish and maintain effective working relationships with other employees and the general public.Ability to use a variety of popular office machines, including a computer terminal, personal computer (including knowledge of Microsoft Word, Excel, and Outlook), calculator, and facsimile machine.Ability to organize and effectively process and maintain agency records and files.Ability to analyze and record information and balance figures.Ability to compare and / or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.Ability to speak and / or signal people to convey or exchange information. Includes receiving instructions, assignments, and / or directions from supervisors.Ability to read and comprehendpurchaseorders,invoices,reports,correspondence,manuals,and handbooks.Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations.Ability to record and deliver information, explain procedures, and follow oral and written instructions. Must be able to understand government accounting terminology.Ability to utilize mathematical formulas; add and subtract totals; multiply and divide; decimals and percentages; and fractions.Ability to deal with people beyond giving and receiving instructions.Must be adaptable to performing under minimal levels of stress.PHYSICAL REQUIREMENTS
Must be physically able to operate a variety of office machines, tools, and equipment, such as a computer, printer, copy machine, facsimile machine, calculator, or telephone. Must be able to exert up to 20 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. The position is rated for Light Work. Requires the ability to inspect items for proper length, width, and shape. Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating the other hand with different activities. Must have minimal levels of eye / hand / foot coordination. Does not require the ability to differentiate between colors and shades of color. Requires the ability to talk and / or hear : (talking : expressing or exchanging ideas by means of spoken words; hearing - perceiving the nature of sounds by ear).The following programs offered by Spotsylvania County provide our employees with benefits that promote employee health, well-being and financial stability, now and in the future. The County's variety of comprehensive and competitive benefit programs
include :Health Insurance with Dental & Vision
Flexible Spending Accounts (FSA)
Health Insurance Plans
Life Insurance
Opt-Out Program
Paid Holidays
Paid Leave
Sick Leave Bank
Supplemental Insurance Plans
Tuition Assistance Program
Retirement Plan
Required Notices
Deferred Compensation - 457 Plans
Some benefits are exclusive to full-time employees. To learn more, please contact the Department of Human Resources.
Salary : $43,888 - $45,000
