What are the responsibilities and job description for the Criminal Warrants Clerk position at Spotsylvania County, VA?
General Statement of Job
Under general supervision, the purpose of the position is to process, route, and track arrest warrants for the County. Employees in this classification perform clerical and technical work. Position is responsible for receiving and processing warrants; entering various data into the computer system including NCIC/VCIN; creating and entering police and other associated reports; and answering the telephone.
Special Duties & Responsibilities
- Processes, routes, and tracks arrest warrants for Spotsylvania County; receives warrants and reviews warrants for completeness; routes all warrants to the appropriate agencies; coordinates arrest warrants, and information indictments from various courts, magistrate, Commonwealth's Attorney, and other agencies.
- Performs data entry duties for various data including police reports, incident base reporting statistics, etc.; enters data into the Sheriff's Department Information System and the NCIC/VCIN; ensures all supporting data is correct.
- Answers the telephone; provides information to the general public; routes calls to the appropriate persons; receives, classifies, and refers clients for processing.
- Assists in the preparation of periodic special reports; maintains computerized files, records, and reports; assists with completion of standardized records; performs monthly and semi-annual audit of NCIC/VCIN records.
- Operates a variety of office equipment including the teletype machine, computer, printer, typewriter, copier, etc.
- Responds, by phone, to inquiries of the general public as to whether they are wanted by the agency; gives status requests from deputies and other agencies.
- Maintains daily contact with teletype center to clear subjects.
- Prepares all necessary forms related to legal document tracking; notifies other agencies when their documents have been served.
- Performs other related duties as required.
Minimum Training & Experience
High School Diploma or equivalent; supplemented by one (1) to two (2) years pf previous experience and/or training involving data entry, computer skills, clerical and record keeping skills; or an equivalent combination of education, training, and experience.
Must possess and maintains certification in the use of the Virginia Criminal Information Network.
Must pass background check and polygraph examination.
Must be able to type 40 words per minute
Special Requirements
- Knowledge of the methods, procedures and policies of Spotsylvania County as such pertains to the performance of the essential duties of Criminal Warrants Clerk.
- Knowledge of principles and practices of receiving, processing, and routing warrants and legal documents.
- Knowledge of Virginia laws, ordinances, standards, and regulations pertaining to the essential duties and responsibilities of the position.
- Knowledge of the organization of the department, and of related departments and agencies.
- Knowledge and understanding of any occupational hazards and adheres to any safety precautions inherent in performing the essential functions of the work.
- Knowledge of terminology and related professional languages used within the department as such pertains to work responsibilities.
- Ability to maintain cooperative and effective relationships with intra- and interdepartmental personnel, as well as any external entities with whom position interacts.
- Ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
- Ability to apply principles of persuasion and/or influence over others in a supervisory capacity and in coordinating activities of a project, program, or designated area of responsibility.
- Ability to read a variety of informational and technical documentation, directions, instructions, and methods and procedures.
- Ability to write reports with proper format, punctuation, spelling and grammar, using all parts of speech.
- Ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.
- Ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
- Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
- Ability to utilize mathematical formulas, add and subtract totals, multiply and divide, determine percentages, determine time and weight, and utilize statistical inference
- Ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal/ stress when confronted with an emergency.
PHYSICAL REQUIREMENTS
Must be physically able to operate a variety of office machines, tools and equipment, such as a computer, printer, copy machine, fax machine, calculator, or telephone. Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Requires the ability to inspect items for proper length, width, and shape, visually with job-related equipment. Requires the ability to coordinate hands and eyes in using automated office equipment. Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have moderate levels of eye/hand/foot coordination. May require the ability to differentiate colors and shades of color. Requires the ability to talk and/or hear (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear).
