Preventative Maintenance Coordinator

Job Summary / General Purpose:

The Preventative Maintenance Coordinator is responsible for overseeing and managing the preventative maintenance programs for all Sprague’s marine terminal facilities across New York and New England. This role involves planning, scheduling, and coordinating maintenance activities to ensure the continuous and efficient operation of terminal equipment and facilities. Additionally, this role is responsible for ensuring compliance with all applicable regulatory standards and requirements as they pertain to asset maintenance and conditions. The Coordinator will work closely with engineers, terminal management, maintenance teams, and external vendors to implement maintenance strategies that minimize downtime, extend equipment life, and ensure compliance with safety and regulatory standards.

Major Duties / Responsibilities:

• Develop and Implement Maintenance Plans: Create and manage comprehensive preventative maintenance schedules for terminal equipment and infrastructure, including pumps, piping, conveyors, storage tanks, and other terminal assets.  Coordinate with terminal managers and maintenance teams to ensure timely execution of maintenance activities. Includes writing maintenance SOPs and outage plans to facilitate work.

• Maintenance Coordination:  Monitor the performance and condition of equipment, identifying potential issues before they lead to equipment failure.  Coordinate with external vendors and contractors for specialized maintenance and repairs.  Ensure maintenance activities are conducted in compliance with company policies, safety regulations, and environmental standards. Prioritize and schedule maintenance tasks based on urgency, resources, and availability. 

• Inventory and Parts Management:  Oversee the inventory of major/critical spare equipment, ensuring that critical components are available when needed.  Work with engineering and operations team members to order necessary parts and manage vendor relationships.

• Documentation and Reporting:  Maintain accurate records of all maintenance activities, including work orders, inspection reports, and equipment logs.  Prepare and present regular reports on maintenance performance, equipment reliability, and costs to management.

• Continuous Improvement:  Analyze maintenance data to identify trends and opportunities for improving maintenance practices.  Implement best practices and innovative solutions to enhance the efficiency and effectiveness of the preventative maintenance program.

• Team Leadership:  Provide guidance and training to maintenance staff on preventative maintenance procedures and safety protocols.  Foster a culture of proactive maintenance and continuous improvement within the maintenance team.

• Occasional travel required.

Education / Experience / Skill Requirements:

• High School Diploma or GED required with 10 years of experience in an industrial maintenance setting required.

OR

• 5 year’s experience with Associate’s or Bachelor’s degree in Engineering, Industrial Maintenance, or a related field.

• Strong understanding of preventative maintenance principles and practices.

• Proficient in using Computerized Maintenance Management Systems (CMMS) and other maintenance planning tools.

• Excellent organizational and time-management skills.

• Strong problem-solving abilities and attention to detail.

• Effective communication and interpersonal skills, with the ability to work collaboratively with diverse teams.

• Knowledge of safety and regulatory requirements in a marine or industrial setting. 

• Self-starter with demonstrated record of pro-active contributions and ability to successfully implement company goals.

• Valid driver’s license.

• Ability to pass a background check and obtain a TWIC (Transportation Worker Identification Credential)

Who we are:

Sprague takes a collaborative, customer-centric approach to providing best-in-class energy products and related services throughout the Northeast. Founded in 1870, we pride ourselves on offering customers the expert solutions and high-quality service that help their businesses thrive in any market landscape. Sprague values innovation, safety, integrity and people. We know that our people are what set us apart from our competition, and we work hard to make sure each employee across our 20 locations knows how important they are to our community.

What we offer:

We recently surveyed our employees to ask them their favorite part of the job. They answered, "The people I work with."

In addition to great coworkers, you’ll enjoy perks like medical benefits and retirement contributions that start on your first day. Sprague also provides tuition reimbursement for any employee that would like to further their education.  Do you like to get involved where you work?  Is giving back important to you? It’s important to us, too! Sprague donates back to the communities in which we live and work every year and provides opportunities for employees to support the charity of the week. In addition, Sprague offers paid volunteer time to allow employees to support charities which are meaningful to them. Sprague has a range of committees to support varying initiatives (Sustainability, Charitable, Scholarship, FunForce, Innovation, etc.). Sprague is a place that cares about its employees, its community, and about creating a place where people want to come to work every day.

Plus, we have some great benefits!

• 401(k) Traditional and Roth plans with employer match of 100% of the first 6% of the employee’s contribution
• Defined Contribution Plan with an automatic contribution from Sprague
• Paid Volunteer Time
• Flexible Working Policy
• Choice of high deductible and PPO Health Plans to fit your individual needs
• Wellness Program

Sprague is an EEO/AA employer.  We strongly encourage minorities, females, Vets and individuals with disabilities to apply.

As a federal contractor we adhere to OFCCP employment regulations. Click here for OFCCP compliance information