Office Manager/Bookkeeper

Office Manager

Location: Houston, Texas 77023
Type: Full-Time
Industry: Industrial/Manufacturing

About Us:
Spray-Quip, Inc. is a dynamic industrial business specializing in providing protective coatings equipment, rentals and related services to clients across various industries worldwide. We pride ourselves on offering a collaborative, fast-paced work environment where innovation and attention to detail are key. As we continue to grow, we are looking for a dedicated Office Manager to oversee and streamline our office and financial operations.

Why Join Us?

As a key member of our team, you will have the opportunity to take ownership of diverse and impactful responsibilities that directly contribute to the smooth operation of our business. We offer competitive compensation, benefits, and a work culture that encourages professional development and growth.

Position Overview

The Office Manager plays a vital role in supporting both the administrative and financial operations of the company. In this role, you will be responsible for managing office operations, handling financial reporting, overseeing HR and benefits administration, and ensuring that all accounting functions run smoothly and efficiently. You’ll work closely with all departments, vendors, and clients to ensure everything runs seamlessly.

Key Responsibilities

Accounting & Financial Management

• Payroll & Time Management: Administer weekly payroll processing, general ledger entries, and PTO tracking.
• General Ledger: Manage and reconcile accounts, post journal entries, and oversee monthly/yearly closing activities.
• Financial Reporting & Tax Filing: Prepare monthly financial reports, manage tax filings, and ensure compliance with local and federal regulations.
• Accounts Receivable & Payable: Oversee all aspects of A/R (including rental billing and collections) and A/P (invoice processing, payments and vendor relations).
• Bank Account Administration: Manage bank deposits, payments, and monthly reconciliations.
• Commission Reporting: Process monthly commission reports for outside sales staff.

HR & Employee Administration

• Employee Records & Onboarding: Handle employee files, onboarding/termination paperwork, and maintain accurate employee records.
• Benefits & Insurance: Administer employee benefits (health, dental, Section 125) and business insurance policies (general liability, business auto).
• Compliance & Reporting: Ensure proper handling of agency notices, insurance audits, and employee verifications.

General Office & Administrative Support

• Office Supplies & Services: Order and manage office supplies, and schedule any required services (cleaning, maintenance, etc.).
• Reporting: Prepare ad-hoc reports and provide financial or operational data as requested by management.
• General Administration: Assist with various administrative tasks including document preparation, filing, and managing general office needs.

What We’re Looking For

The ideal candidate for this role will be detail-oriented, proactive, and comfortable managing multiple tasks simultaneously. You should have:

• Proven Experience: Minimum 3-5 years of experience in office management or a similar role.
• Accounting Knowledge: Familiarity with basic accounting principles and financial reporting.
• Excellent Organizational Skills: Ability to manage time effectively and prioritize tasks.
• Strong Communication Skills: Both written and verbal, to interact with employees, clients, and vendors.
• Proficiency in Software: Familiarity with accounting software, payroll systems, and MS Office Suite.
• HR & Benefits Knowledge: Experience handling HR functions and benefits administration.

How to Apply

If you are ready to take on a challenging and rewarding role with a growing company, we'd love to hear from you! Please submit your resume, references and a brief cover letter explaining why you're the perfect fit for the Office Manager role.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative experience: 5 years (Preferred)

Ability to Commute:

• Houston, TX 77023 (Required)

Ability to Relocate:

• Houston, TX 77023: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $30