What are the responsibilities and job description for the Executive Administrative Assistant position at Spring Grove Cemetery & Funeral Homes?
Summary/Objective
The Full-Time Executive Administrative Assistant will support the President and CEO by managing confidential communications, coordinating meetings, taking board minutes, and maintaining project documentation. Additional duties include assisting with budgeting, event planning, employee relations, and public relations. This role requires strong organizational skills and professionalism in handling sensitive information.
The Full-Time Executive Administrative Assistant will support the President and CEO by managing confidential communications, coordinating meetings, taking board minutes, and maintaining project documentation. Additional duties include assisting with budgeting, event planning, employee relations, and public relations. This role requires strong organizational skills and professionalism in handling sensitive information.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following duties are an overview of the primary duties and responsibilities of the Full-Time Executive Administrative Assistant and should not be considered an all-inclusive list.
- Manage Confidential Correspondence: Draft, edit, and prepare confidential communications for the President and CEO, including taking and distributing board minutes, ensuring accuracy and professionalism.
- Coordinate Meetings and Events: Organize and schedule Board, Management, and Committee meetings, as well as internal and external presentations and events.
- Maintain Project and Budget Documentation: Manage project files and compile spreadsheets for the budget process, ensuring proper documentation and organization.
- Provide Administrative Support: Oversee company cell phone administration, assist with employee relations and PR events, and serve as backup phone support as needed.
Primary Duties but not limited to:
Executive Administrative Assistant – Spring Grove Cemetery
- Manage confidential correspondence and document preparation for the President and CEO, including drafting, editing, and revising letters and communications.
- Provide support in planning and organizing Board Meetings, Management Meetings, and Committee Meetings.
- Prepare and distribute confidential Board meeting minutes, ensuring proper documentation and records.
- Assist the President and CEO with activities related to trade association involvement.
- Maintain and organize project files and documentation for ongoing projects.
- Compile and manage spreadsheets for the budget process.
- Coordinate and schedule appointments, meetings, and events, managing calendars efficiently.
- Organize and schedule internal and external presentation programs and meetings.
- Provide support in the planning and coordination of public relations events.
- Assist with Employee Relations events and initiatives.
- Serve as backup phone support for the front desk as needed.
- Participate in various committees as required.
Values we look for:
- Ambassador: A Spring Grove Family employee demonstrates pride and a strong belief in the organization and the services provided to families and the community. As an ambassador of the Spring Grove Family, an employee is a true advocate of the organization and desires to contribute and make the Spring Grove Family the best it can be.
- Customer Service: A Spring Grove Family employee is strongly committed to serving internal and external customers and has a demeanor focused on delivering impeccable customer service.
- Team: As a team player, a Spring Grove employee has a “do what it takes” attitude. They are reliable, considerate, committed to continuous improvement, and inspire others to achieve.
- Integrity: Spring Grove Family employees are honest, trustworthy, and driven to “do the right thing.”
- Respect: Spring Grove Family employees view their work with families as a sacred trust. They appreciate diversity in cultures and revere the traditions and beliefs of our families, customers, visitors, and colleagues.
- Compassion: Spring Grove Family employees show empathy, kindness, and understanding toward others. They are dedicated to creating a supportive and caring environment for families, colleagues, and the community.
Work Environment
This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, printers, fax machines, and cleaning supplies.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this position, the employee is regularly required to talk and/or hear. The employee frequently is required to sit; stand; walk; squat; and reach with hands and arms. Required to lift up to 30 pounds.
Position Type/Expected Hours of Work
This is a full-time exempt position. Business days and hours of work are:
This is a full-time exempt position. Business days and hours of work are:
Monday through Sunday, Flexible Scheduling
Travel
Local travel is required for support.
Local travel is required for support.
Required Education, Knowledge, Skills, Abilities and Experience
- EDUCATION: High School diploma or equivalent preferred, plus 5 years executive administration experience or Associate Degree
- EXPERIENCE: Strong keyboarding skills required. Must be proficient in word processing, spreadsheets, databases and contact management software.
- Must be a polished professional who has strong writing abilities
- A background in bookkeeping or accounting with financial experience a plus.
- Strong business communication skills are necessary.
- Maintains a positive attitude and able to work with people.
- Must be multi-task oriented and a team player
- Displays a “Customer First” Attitude.
This position description is not to be construed as an exhaustive statement of accountabilities, duties, responsibilities of requirements. Any individual may be required to perform any other job-related activities or functions requested by his/her manager, subject to reasonable accommodation. The Spring Grove Family reserves the right to modify this job description to reflect changes in essential job duties made necessary by changing organizational needs, subject to reasonable accommodation.
