Specialist-Payroll Data Entry

Days per Year: 226

Min: $38,890

Mid: $45,460

JOB TITLE: Specialist-Payroll Data Entry Specialist

REPORT TO: Payroll Supervisor Financial Services Division

WAGE/HOUR STATUS:   Nonexempt

PAY GRADE:  Para 7

PRIMARY PURPOSE:

The Payroll Data Entry Specialist assures, under supervision, accurate processing of contract new hires and status changes, extra duty pays, timely payment of payroll obligations and assist in responding to payroll related questions from District personnel.

All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.

QUALIFICATIONS:

Required:

• High School graduate or GED from an accredited institution
• 2 years of payroll or related experience

Preferred:

• Two years in an educational setting or job-related experience in payroll administration

SPECIAL NOWLEDGE/SKILLS:

• Skills to operate standard office equipment including use of computer applications
• Accurate calculations and data entry required
• Use English in both written and verbal forms
• Use correct spelling, grammar and punctuation
• Perform basic arithmetic calculations
• Ability to reconcile
• Ability to communicate effectively.

MAJOR RESPONSIBILITIES AND DUTIES:

• Enter new and change requests on Employee Withholding Form W-4’s and direct deposits.
• Ensure the recovery of funds due to payroll processing errors
• Process and reconcile all extra duty pay requests.
• Process payroll obligation batches each payroll and submit to Accounts Payable for payment in a timely manner.
• File and maintain employee payroll folders
• Ensure desk procedures/manuals are in place, followed and updated as pertained to job duties and responsibilities
• Prepare service records.
• Sort and deliver mail
• Be familiar with Board policies related to DEC (local) and DED (local) as they relate to new employment and the application of salary
• Maintain computer records and timely filing of payroll information.
• Maintain payroll records in accordance with records management retention schedule.
• Ensure 12 hours of professional development are met annually
• Maintain office supply inventory.
• Answer phones, emails, and on site visit inquires
• Receive and verify payroll batches from campus and department secretaries
• Process and distribute sick leave reports after each payroll
• Assist with other new hires as necessary
• Monitor, retrieve and process bank reversals from direct deposits, closed accounts, etc.
• Other duties as assigned.

WORKING CONDITIONS:

The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.

Salary : $38,890 - $45,460