Administrative Associate for Physical Therapy Department

Description

Springfield College invites applications for the position of Administrative Associate for the Department of Physical Therapy. The Administrative Associate for the Department of Physical Therapy works closely with the department chair, department faculty, and students to perform administrative duties which include maintaining department accounts, compiling information and analyzing data, preparing reports; coordinating activities of a department project or program; coordinating department computing and software resources, including web activities; preparing and processing correspondence, agendas, general papers, manuscripts, and/or publication materials; preparing purchasing and timekeeping information.

Responsibilities

Prepares and processes confidential correspondence, reports, agendas, and general papers; composes and types routine correspondence, memos, letters, reports, etc.; processes exams, forms, schedules, contracts, grants, and general correspondence; prepares and edits papers, reports, agendas, and/or manuscripts for publication.
Maintains departmental databases, budgets, cash controls, and accounting and purchasing records; coordinates billing to departments; maintains accounts receivable database system; processes and maintains payroll and personnel records for staff and students; researches, gathers, and analyzes data.
Regularly coordinates the activities of a department project or program; coordinates department events; coordinates department computing and software resources, which may include a web page.
Arranges conferences and meetings; prepares and assembles materials; makes, confirms, and processes travel arrangements and expense reports; schedules appointments and arranges meetings; screens phone calls; maintains schedules and calendars; monitors inventory.
May supervise clerical/student staff; performs other duties as assigned.

Qualifications

High school diploma, GED or vocational training required with 3-5 years of directly related experience. experience.
Associate's degree preferred.

Knowledge, Skills & Abilities

• Provide exceptional organizational and office management skills, with attention to detail to ensure a high degree of accuracy;
• Strong verbal and written communication skills.
• Strong interpersonal skills and ability to interact with all constituencies of the college including students, parents, faculty, and administrators, as well as external contacts;
• Ability to prioritize and work on and manage multiple projects concurrently, event planning, computer skills, professional writing and copyediting skills.
• Maintain confidential and sensitive information and demonstrate a high degree of tact, integrity, and confidentiality.
• Willingness to work with minimal direction and to anticipate and meet department needs.
• Proficiency with Microsoft Office Suite: Excel, PowerPoint and Word and Google-based platforms (Gmail, Drive).