Program Director, Middle School ASP and Summer Camp

Position Purpose

DURING THE ACADEMIC YEAR, the Program Director manages and supports the Middle School after-school program (ASP) activities and projects for 5th-8th graders and provides administrative support to the Director of Auxiliary Programs and other aftercare and enrichment (ACE) programs.
DURING THE SUMMER MONTHS, the Program Director supports Summerside Camps as the Assistant Site Director. This leadership role interacts with a diverse constituency of internal and external individuals at all levels of the organization and provides high-quality customer service to all members of the local community, representing both SCH and non-SCH stakeholders. This position starts on May 15th, 2025, though the start date is negotiable.

Essential Functions

I. Program Management

• Provides leadership and management of the Middle School after-school program.
• Plans, implements, and supervises all activities related to after-school programming, providing fun, enriching, safe, and age-appropriate activities that match student interests.
• As the Assistant Site Director of Summerside Camps, assists with leadership and management.
• Provides on-campus supervision of staff, students, vendors, and guests in all related Auxiliary programs.
• Provides support for the Auxiliary Program's "ACE DAYS" select dates when SCH is closed to families but student care is offered.
• Provides substitute coverage in the event of school staffing needs or other Auxiliary Programs leadership during absences.
• Supports the safety of all children, staff, and guests.
• Supports leadership and after-hours transportation needs.
• Orders supplies and maintains inventory for all Middle School programs' needs and for other Auxiliary programs.
• Other duties as assigned by the Director of Auxiliary Programs.

II. Enrollment and Programming

• Generates a weekly calendar of all Middle School afternoon programs, teams, and clubs.
• Oversees program registrations and processing of all forms and communications via the CampBrain platform.
• Tracks daily attendance of students and support staff.
• Supervises all Middle School after-school students, including managing behavior and upholding SCH policies.
• Logs accidents and incidents according to SCH policy and communicates with stakeholders as needed.
• Arranges age-appropriate activities for all Middle School students attending after-school programs.
• Oversees program registration and processing of all forms and communication via the CampBrain enrollment platform.
• Supports Auxiliary Programs and Middle School Departments as needed.
• Assists the Director of Summer Programs with all planning, programming, staffing, and management of Summerside Camps.

III. Staffing

• Hires and manages staff, including all training.
• Publishes weekly staff schedules.
• Tracks and enters hours for non-exempt employees in the isolved Time and Attendance platform.
• Creates and submits stipend requests for exempt staff to Human Resources.
• Manages vendors and vendor compliance and agreements.

IV. Customer Service

• Provides accurate and quality customer service and information for all inquiries via phone, mail, or email.
• Liaises with families and SCH Division/Departments to resolve student/family needs.
• Serves as the SCH ambassador and host at special SCH events, scheduled by Auxiliary Programs.
• Collaborates with representatives from various school divisions and departments, including Middle School, Auxiliary Programs, Arts, Athletics, Transportation, Facilities/Security, and Lower School (ACE).

V. Other Duties

• Manages daily snack program.
• Reserves and coordinates facilities for all programs.
• Maintains membership to industry groups and attends conferences.
• Stays current with best practices, research, and trends in out-of-school-time program topics.

Qualifications

• Bachelor's Degree preferred.
• 3-5 years of experience working with out-of-school-time youth and summer programs.
• Experience in an educational setting is preferred.
• Strong cultural competency with a commitment to creating and supporting diverse, equitable, and inclusive communities.
• Demonstrated experience in working with, supervising and leading, and motivating senior and general staff.
• Fluent in leveraging technology to manage program operations, Google Suite, databases, and HR/payroll systems.
• A high level of integrity and an extraordinary work ethic.
• Excellent oral and written communication skills.
• Prior experience with enrollment management systems.
• Experience with interviewing, hiring, and managing staff and HR best practices.
• Well-developed collaborative work style; ability to interact with employees at all levels of the organization.
• Passionate about working with children and families.
• An independent and strategic thinker with a track record of follow-through on areas of responsibility.
• A positive outlook and a sense of humor.
• Ability to work Monday-Friday, between 7:30 am and 6:00 pm, generally from 10:00 am to 6:00 pm, as well as other hours on occasion.

Physical Requirements and Work Environment

• Be able to lift and carry up to 30 lbs.
• Regularly use close and distance vision.
• Regular sitting, standing, and/or walking, along with the need to bend, climb, reach, kneel, and sit on the floor/ground/grass.
• Work in a traditional climate-controlled school environment with a moderate noise level.

Application Procedures

Candidates must upload a cover letter, resume, and information for three references through our online platform.

Springside Chestnut Hill Academy is an Equal Opportunity Employer