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Receptionist/Clerical Position

Sprotte + Watson Architecture and Planning
Vista, CA Full Time
POSTED ON 2/11/2025
AVAILABLE BEFORE 5/11/2025

Sprotte Watson Architecture and Planning, Inc. is an established ( 25 year) north San Diego County architectural firm specializing in High Performance K-12 facilities. We are looking for a receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.   Sprotte Watson offers competitive compensation relevant to experience and skill level. Firm has professional growth opportunities and excellent benefits, including medical, dental and vision coverage, a 401 K program, bonus incentives and paid holiday and vacations. This is an 8 hour per day / 40 hours per week position.

Minimum Qualifications :

  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Must be a person with a pleasant and patient temperament to successfully represent the Firm as this is also a customer service role
  • Excellent work ethic with the ability to work both independently and cooperatively with others
  • Excellent verbal, written and organizational skills
  • Hands-on experience with office equipment such as copy machine, phone, printers, etc.
  • Proficiency in Microsoft Office, WORD, Excel
  • Ability to complete work in an accurate and timely manner
  • Keyboarding / typewriting skills a must

Job Responsibilities include, but may not be limited to :

  • Welcome visitors at the front desk professionally and announce and direct them appropriately
  • Answer, screen and forward incoming calls; take messages as necessary
  • Retrieve, sort and deliver daily mail to correct staff member
  • Ensure reception and conference area are kept tidy and presentable
  • Order office supplies and keep inventory of stock. Maintain office supplies in an organized manner
  • Maintain daily employee logs pertaining to who is in or out of the office and when they are expected to return.
  • Asist other staff with clerical duties such as filing, photocopying, typing, and logging in submittals.
  • Prepare packages for shipping. Delivering outgoing packages and mail to post office or Fed Ex drop-off
  • Please Provide :

  • Cover Letter
  • Resume of Employment History
  • Outline of skills / experience with software programs listed above
  • References (minimum 3, one within the last 12 months)
  • How to Apply :

  • Email cover letter with resume and references
  • Please, no phone call inquiries about this position
  • Please do not contact us with unsolicited services, offers or other commercial interests
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