Data Governance Analyst

Position Description And Job Skill Set

Microsoft Purview Oversight:

• Serve as the primary compliance contact for the implementation and oversight of the agency's Microsoft Purview
  
  

application. Microsoft Purview is a data governance tool that helps organizations map, manage, and govern their data

across various sources.

• Data types to be brought under Purview oversight and management include: data/files within enterprise Microsoft
  
  

365 applications (Outlook, SharePoint, OneDrive, Teams, Exchange, etc.) and other on-premises, multicloud, and

software as a service (SaaS) data. Data cover a range of public health subject matters such as: disease surveillance

and reporting, environmental health (water supply, wastewater, food protection, etc.), vital records and statistics, and

professional and healthcare facility licensure, just to name a few.

Key Purview duties and responsibilities include:

• eDiscovery: Implementation and oversight of electronic searches for documents through the eDiscovery
  
  

Premium and Standard platforms. This includes corresponding with data/records requestors to develop and modify

search terms as needed, implementing searches, assisting in interpretation of results, and producing results for final

review by MSDH Data Governance or Legal before release.

• Data Cataloging: Organizing and indexing data assets for easy discovery and understanding.
• Data Classification: Applying labels and tags to data based on sensitivity and regulatory requirements.
• Data Lineage: Tracking the origins, movements, and transformations of data throughout its lifecycle.
• Data Insights: Providing analytical capabilities to derive insights and enhance decision-making.
• Data Compliance: Ensuring data usage complies with regulatory standards and internal policies.
  
  

Processing Data and Public Records Requests:

Data Retrieval and Compilation:

• Coordinate with relevant departments or personnel to retrieve requested data and compile necessary
  
  

documents for disclosure.

• Ensure completeness and accuracy of information provided in response to requests.
  
  

Communication and Follow-up:

• As needed, communicate with requesters to clarify requests, provide updates on processing status, and
  
  

coordinate delivery of requested information.

Policy Development and Compliance:

• Collaborate with the Director of Data Governance to develop and revise policies, Standard Operating Procedures
  
  

(SOPs), and guidelines related to data management and governance.

• Ensure that policies align with federal and state data laws, regulations, and organizational objectives.
• Monitor and interpret federal and state data protection laws, regulations (such as HIPAA), and industry standards.
• Develop training materials and conduct sessions to educate agency staff on data governance policies, procedures,
  
  

and regulatory requirements.

• Foster a culture of compliance and data stewardship across the organization.
  
  

Data Management and Systems Development:

• Collaborate with the Director of Data Governance in developing and designing data management applications and
  
  

systems. Aim to improve the agency's data capabilities for public health purposes.

Provide general support to the agency in its projects funded under the CDC Public Health Infrastructure Grant (PHIG),

specifically under Strategy A3: Data Modernization. Projects include:

• Cataloging and organization of agency data resources with the ultimate goal of creating a public facing agency-wide
  
  

data catalog,

• Assisting with the selection and implementation of an updated process for managing external requests for data and
  
  

public records

• Supporting the creation and implementation of project timelines
• Consistent and effective communication with agency staff supporting the projects, and maintaining focus on project
  
  

goals and meeting deadlines

• Assist with the collecting, organizing and leveraging large amounts of data across multiple subject matters to enable
  
  

more accessible utilization and analysis of the data using data lakes, warehouses, lakehouses, catalogs, etc.

Required Skills/Experience

Provide the minimum required skills and/or experience the contractor must possess to qualify for this position. These

requirements will be transferred to the Score Sheet and candidates without these requirements reflected on their resume will

NOT be presented to the manager for consideration.

Proficiency in Microsoft 365 applications (Word, Excel, Outlook, Teams) and Adobe.

Experience in the utilization of Microsoft Purview to:

• Implement and manage data governance frameworks that enhance organizational efficiency and comply with
  
  

regulatory standards.

• Conduct eDiscovery Premium searches
  
  

Preferred/Not Required

Provide any skills/experience that would be helpful for the candidate to possess but not required. Examples: Previous supervisory

experience, WebLogic experience helpful, etc.

• Working knowledge of laws, regulations and standards governing the management of sensitive data (e.g., HIPAA,
  
  

HITECH, NIST Standards).

Required Knowledge:

Windows

Microsoft 365 - Outlook, Word, Excel, OneDrive, Teams, Powerpoint, SharePoint

Microsoft Purview

Spruce Technology, Inc. is a mid-size, award-winning (Inc 5000, SmartCEO, Entrepreneur of the Year) technology services firm with a steadily growing portfolio of commercial and government clients. Spruce provides innovative technology solutions, specialized IT staff, and IT strategy consulting nationwide. Spruce maintains partnerships with major technology vendors and continually develops leading-edge offerings in service areas such as digital experience, data services, application development, infrastructure, cyber security, and IT staffing.

Spruce Technology, Inc. is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Consistent with the Americans with Disabilities Act, it is the policy of Spruce Technology, Inc. to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process.

All full-time employees are eligible for the following benefits:

Medical, dental, vision health benefits

Life Insurance and AD&D (paid by company)

401k, Flexible and Dependent Care Spending Account plans.

Paid-time Off or Paid Sick Leave (amount dependent on position level and if required by state).