What are the responsibilities and job description for the Document Control Specialist position at SPS New England, Inc.?
Document Control Specialist
Job Overview :
SPS New England is looking for a detail-oriented Document Control Specialist to manage and streamline document control processes within our construction / engineering projects. This position is responsible for maintaining the flow of construction documentation throughout the construction process and assisting our Project Managers.
Key Responsibilities :
- Document Management :
- Implement and administer project electronic document control systems, including internal and owner-facing platforms. Familiarity with SharePoint, e-Builder, Bluebeam Revu, and Procore is preferred.
- Develop, implement, and maintain document control procedures and systems to manage electronic and physical project documentation.
- Document Transmission and Tracking :
- Transmit and track project documents, including submittals, Requests for Information (RFIs), contract drawings and specifications, material certifications, and other critical documentation.
- Generate and maintain document logs; coordinate with and distribute to the project management team as needed.
- Review and Approval Monitoring :
- Track document reviews, approval statuses, and distributions to project personnel and subcontractors to ensure timely processing and compliance with project requirements.
- Coordination and Communication :
- Liaise with project managers, engineers, and other team members to gather, distribute, and update necessary documentation.
- Facilitate communication between project teams to ensure all parties are informed of document changes and updates.
- Distribute plans and specifications to contractor personnel, subcontractors and designers.
- Compliance and Quality Control :
- Verify that all documents comply with company standards, regulatory requirements, and project specifications.
- Perform regular audits of document control processes to ensure accuracy and completeness.
- Address and resolve document-related issues and discrepancies.
- Record Keeping :
- Maintain historical records of all project documentation and correspondence.
- Ensure secure storage and accessibility of all records for future reference.
- Implement data backup procedures to protect against loss of critical documentation.
Requirements :
