Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Atlanta, GA. The ideal candidate will be responsible for performing a wide variety of administrative and office support tasks to ensure the smooth and efficient day-to-day operations of our organization. This role requires strong communication skills, excellent time management, and a proactive approach to problem-solving.

Office Coordination

• Greet and assist visitors, clients, and employees in a friendly and professional manner.
• Manage the reception area, including answering and directing incoming calls or inquiries.
• Maintain general office cleanliness and organization, restocking supplies as needed.

Administrative Support

• Handle daily clerical tasks such as filing, scanning, photocopying, and managing correspondence (emails, letters, packages).
• Prepare and edit documents, presentations, and reports, ensuring accuracy and consistency.
• Maintain and update records, databases, and filing systems to enhance office efficiency.

Scheduling & Calendar Management

• Coordinate and maintain multiple calendars, scheduling appointments, meetings, and conference calls.
• Arrange meeting logistics, including reserving conference rooms, preparing agendas, and compiling necessary materials.
• Provide reminders and follow-ups to ensure prompt attendance and preparedness.

Communication & Coordination

• Collaborate with various departments to facilitate the flow of information and support cross-functional projects.
• Act as a liaison between management, staff, and external partners when handling inquiries, requests, or other issues.
• Draft and distribute internal memos, email announcements, and external correspondence.

Event & Travel Arrangements

• Assist in planning and executing company events such as team-building sessions, conferences, or social gatherings.
• Coordinate travel arrangements, including transportation, accommodations, and itinerary scheduling for staff or guests.
• Manage expense reports and ensure timely reimbursement for travel-related costs.

Data Analysis & Reporting

• Compile data from multiple sources for analysis or presentation to management.
• Monitor and track office expenses, budgets, and resource usage to optimize costs.
• Generate regular and ad-hoc reports as requested by management.

Education & Experience

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or related field preferred.
• Proven experience as an Administrative Assistant, Office Coordinator, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Key Skills & Competencies

• Exceptional organizational and multitasking abilities with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proactive, resourceful, and able to work both independently and as part of a team.
• Professional demeanor and a customer-focused mindset.

Physical & Other Requirements

• Ability to sit or stand for extended periods and lift light office equipment or supplies if necessary.
• Must maintain confidentiality and handle sensitive information appropriately.

• Work is primarily performed in a professional office setting.
• Standard operating hours are typically Monday through Friday, but occasional flexibility may be required.
• The role may involve minimal travel within the local area for errands or event coordination.

• Competitive compensation based on experience.
• Comprehensive benefits package (medical, dental, vision) for full-time employees.
• Paid time off (PTO), holidays, and sick leave.
• Professional development and growth opportunities.
• Supportive, collaborative work culture.
  

Join our team and become an integral part of our organization, where your administrative talents and dedication will be highly valued.

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