HRIS System Administator

Job Description

Job Description

Description :

Department : Human Resources

Reports To : Director of Human Resources

FLSA Status : Non-Exempt

TS Range : 8 / 9 / 10 DOQ

Opening Date : February 21st 2025

Closing Date : March 10th 2025

SUMMARY : Ensuring smooth operation of the system by training employees on its functionalities, troubleshooting issues, analyzing data, and implementing process improvements to optimize HR workflows within the organization; a bridge between the HR department and the HRIS technology platform.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Serve as contact, and team facilitator for transitioning fully to Paylocity offer staff support as directed.
• Contribute to formalizing a time l ine to deliver on directives. Including bringing onboarding online, developing stronger delineation between HR and Payroll tasks and deliverables.
• Assist in standardization of Paylocity in regard to access, org charts encouraging increased accessibility with the users.
• Working with the HR Director, facilitate the new hire process from offer letter through onboarding.
• Maintain set standards in the personnel filing and HRIS systems, complete the PAN tracking and distribution and posting data.
• Assist with the preparations and hosting of quarterly functions, i.e. Staff Summer Picnic, Appreciation Dinner, Fall Potluck, Staff Christmas Party.
• Other departmental duties as assigned.
• Manages permissions, access, personalization, and similar system operations and settings for HRIS users.
• Programs custom functions and documentation such as automated queries, filters, macros, and reports.
• Compiles or assists with the acquisition of complex data reports, summaries, and logs for HR Director.
• Ensures system compliance with data security and privacy requirements.
• Maintains knowledge of trends and developments in HRIS providers, vendors, and technology

SUPERVISORY RESPONSIBILITIES : There are no supervisory responsibilities with this position.

QUALIFICATIONS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Must be proficient in Microsoft Office Suite. Must be able to proofread your own work for errors and have an eye for detail and accuracy. The interview will include a skills test.

The successful applicant must :

LANGUAGE SKILLS : Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS : Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.

REASONING ABILITY : Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; to talk and hear. The employee is frequently required to stand, walk, sit; reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch or crawl. The employee may regularly be required to lift up to 10 pounds, frequently lift and / or move up to 25 pounds, and occasionally life and / or move up to 50 pounds.

This position also requires close vision, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT : The work environmental characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This position will require employees to work frequently near moving mechanical parts. The noise level for this position is generally moderate.

DRUG FREE WORKPLACE : The successful candidate will be required to have a urinalysis for drug and alcohol screening in accordance with the Tribe’s Drug Free Workplace Policy.

INDIAN PREFERENCE : Indian Preference will be exercised in the hiring of this position in accordance with the Tribe’s Personnel Policies.

TO APPLY : Submit application packets including a resume and cover letter on Paylocity through the Squaxin Island Tribe Career Opportunities website. Contact Human Resources for more information : 360-432-3865.

Requirements :

EDUCATION and / or EXPERIENCE : Bachelor’s degree in information technology and 2-3 years relevant experience, Human Resources Management, Business Administration, or related field required. OR Associate of Arts Degree in Human Resources or Business Administration and 4-5 years business / staffing / clerical relevant experience with increasing responsibilities.