Maintenance Department Administrative Assistant

Job Description

Job Description

• We are hiring immediately for a full time Maintenance Department Administrative Assistant position.
• Location : USF St Pete MN-4202 E Fowler Ave Tampa FL 33620. (Openings at other locations within school district available) Note : online applications accepted only.
• Schedule : FT; Monday- Friday
• Requirement : Previous experience required
• Pay Range : $22.00 to $26.00
• Perks : SSC invests in our employees with training and growth opportunities , but the benefits don’t stop there, SSC offers a comprehensive benefits package and we are also excited to offer same day pay! At SSC we truly believe that our people are our greatest asset.

The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions : http : / / olivia.paradox.ai / moSkg

SSC Services for Education is a Nationwide Best in Class Facility Service Provider. As a member of Compass Group we create clean, safe, and distraction free learning environments for students of all ages. With a focus on a people first culture, growth opportunities, and supporting local communities we set the stage for a meaningful career in educational facilities nationwide.

Job Summary

Job Summary :

The CMMS Administrator Support Specialist plays a vital role in supporting on-site teams with Computerized Maintenance Management System (CMMS) compliance, standardization, and the implementation of best practices. This position acts as a backup CMMS Coordinator, providing key support in maintaining the efficiency and accuracy of maintenance management processes.

Key Responsibilities :

Respond promptly to phone calls and emails, providing assistance and guidance on CMMS-related queries and escalate them when necessary. Add new users, assign appropriate access levels in the CMMS, and train team members to ensure they are proficient in using the system.

Assist with invoicing, billing, and purchase order processes to ensure accuracy and timely completion.

Maintain compliance documents related to OSHA, EPA, and other regulatory standards. Continually monitor and update compliance documents in the CMMS, ensuring all sites adhere to regulations.

Monitor Key Performance Indicators (KPIs) through reports and collaborate with supervisors. Oversee the preventative maintenance schedules and create or update procedures and tasks as needed

Create and manage work orders as needed, following the established flow chart process, and monitor and support the deferred maintenance program in alignment with Best Practices.

Perform other duties as assigned to support the goals and mission of the organization.

Preferred Qualifications :

Administrative support experience preferably in facilities maintenance support services

Proficient in using CMMS software. Maintenance Connection Preferred

Experience with data analysis and report generation is preferred.

Excellent written and verbal communication skills

Computer skills and knowledge of MS Office products, including Word, Excel, PowerPoint, Outlook, and the internet.

Enhance your quality of life through our comprehensive benefits :

Associates may also be eligible for paid and / or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.

Applications are accepted on an ongoing basis.

SSC maintains a drug-free workplace.

SSC & Compass Group : Achieving leadership in the facility service industry

Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer : this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Salary : $22 - $26