Project Coordinator | Honolulu, HI

Position Overview:SSFM International, Inc. is looking for a motivated Project Coordinator to join our dynamic Civil Design Group. This role is vital in supporting the execution of civil engineering projects by ensuring adherence to corporate standards and facilitating effective communication among team members, clients, and stakeholders.Key Responsibilities:

• Corporate Standards Enforcement: Uphold SSFM's corporate standards and procedures as outlined in the Standard Operating Procedures.
• Project Management: Assign project numbers for new proposals and enter initial project data into Deltek Vision, CRM Database, and project tracking tools.
• Billing Coordination: Assist in preparing billing projections for executed contracts and coordinate monthly project billings while updating labor projections.
• Proposal Preparation: Collaborate with managers on research and data coordination for proposal submissions, including preparing proposals, Notice to Consultants, Scopes of Work, and related reports.
• Financial Tracking: Understand and manage the financial processes related to project submittals and labor, maintaining accurate financial tracking in respective workbooks and generating necessary reports.
• Document Coordination: Manage the tracking of shop drawings, documents, and submittals, ensuring compliance with corporate standards.
• Client Interaction: Coordinate project submittals to clients and from subconsultants, while also preparing and maintaining project schedules.
• File Management: Maintain organized project files and ensure all project deliverables are accurately documented at project closeout.
• Workload Balancing: Effectively balance workload hours between billable and administrative tasks.
• Special Projects: Take on special assignments as directed by the Group Director or Project Coordinator Lead.
• Continuous Improvement: Seek opportunities to enhance efficiency and take initiative in learning new tasks.

Qualifications:

• Education: Associate's Degree in a relevant field, with a minimum of two years of experience in an administrative role, or an equivalent combination of education and experience.
• Experience: Previous experience in project coordination or administration, preferably within the civil engineering sector.
• Skills: Strong organizational skills with a keen attention to detail.
• Communication: Excellent verbal and written communication skills, along with strong interpersonal abilities.
• Technical Proficiency: Proficient in MS O365 software, including Word, Excel, and PowerPoint. Experience using Deltek VantagePoint is a plus.

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SSFM International, Inc. is an equal opportunity employer.