What are the responsibilities and job description for the Commercial Property Manager position at SSH Real Estate, Inc?

Job Description

Description :

SSH Real Estate , Is a dynamic and innovative, full service Real Estate Company providing a wide range of Owner, Tenant and Development expertise throughout Philadelphia. Located in Center City Philadelphia, SSH Real Estate’s management division has an exciting opportunity for a Commercial Property Manager .

The Commercial Property Manager is part of a team overseeing a portfolio of mixed-use properties located in Center City Philadelphia. The Commercial Property Manager oversees all aspects of daily operations of the managed buildings. Critical to this role is the involvement in building and maintaining relationships with tenants, to quickly and effortlessly meet the tenant’s needs.

Essential Functions and Responsibilities :

Conduct periodic inspections of the property and tenant spaces to ensure compliance with leases and proper upkeep of the property, including vendor supplied services such as janitorial and security.
Oversees management of assigned properties, directs security activities, risk management, janitorial, maintenance, engineering, and tenant coordination aspects tenant fit-out.
Responds to tenant requests and coordinates with maintenance, engineering and management to ensure positive relationships with tenants.
Interacts regularly with tenants to ensure needs are being met in a timely and professional manner,
Coordination of move ins / move outs.
Develops expense and capital budgets, with an understanding of owner’s objectives for operating the property, and cash flow requirements.
Processing of all invoices. Reviewing and understanding all accounting aspects including general ledger accounts, accounts payable, accounts receivable, and budget variances. Responsible for maintaining data and file management of all invoices.
Ensure certificates of insurance for tenants and vendors are maintained and up-to date and contain the required information.
Represent and communicate clearly and accurately, in person, over the phone, and in writing with tenants, vendors, management and ownership.
Administration of lease terms, analyzes lease clauses, prepares vacancy reports, enforces tenant compliance and performs landlord obligations. Interfaces with leasing representatives and brokers.
Bid work for all expenditures and prepare service contracts.
Understands and assists with maintaining budget versus actual expenditures for all tenant fit-outs.
Understands the status of receivables and assists with tenant rent collection issues.

Initiate and Execute day-to-day operational procedures :

Process invoices.

Administrative duties and functions.

Filing hard and electronic computer files, keeping them current and in the approved formats.

Contact and interaction with various vendors including security and janitorial staff

Maintain certificates of insurance database, ensuring compliance with contract requirements

Financial Accounting :

Communicate clearly and on a timely basis with accounting personnel using and / or providing the appropriate documentation.

Responsible for processing of all invoices and provides approval for timely payment to all vendors and contractors.

Work with accounting personnel to explain budget variances and accruals.

Clear, professional and timely communication with all vendors and contractors on the status of invoice payments and receipt of timely invoices that are compliant with contract terms.

Ability and desire to assist and understand the annual operating and capital budgets.

Requirements :

Education and Experience :

College Degree preferred.

At least 3 years of recent commercial property management experience (two years continuous in one organization)

Proven experience in office properties management, tenant build-outs, contract negotiations, vendor relations, capital improvements, site inspections, and safety programs.

Experience with high-rise office properties is preferred.

Other Requirements :

Must be self-motivated with strong organizational, and management skills with the ability to set priorities, responsible, resourceful, critical thinker, juggle multiple tasks at once and carry out detailed projects.

Candidate must have strong verbal and written communication skills.

Demonstrated proficiency with Microsoft Office products, including Word and Excel.

Strong organizational skills with attention to detail.

Ability to plan, multi-task and prioritize work activities.

Professional demeanor with a strong client service focus.

Ability to work independently and as part of a team.

Experience with Angus Anywhere and YARDI are preferred proficiencies.

Please email a resume and cover letter to HR@sshco.com with the words “Commercial Property Manager” in the subject line. Candidates who respond in this manner will also be considered.

About SSH Real Estate : SSH Real Estate is one of the largest privately held commercial real estate companies in the Greater Philadelphia Region. The firm’s property management division, SSH Management LLC, manages over 6 million square feet of mixed-use properties in the Philadelphia region. For further information, visit www.sshrealestate.com. We offer competitive compensation and a flexible work schedule.

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