Residency Program Manager

It's more than a career, it's a calling.

MO-SSM Health St. Mary's Hospital - St. Louis

Worker Type:

Regular

Job Summary:

Manages the daily administrative functions of the Graduate Medical Education department inclusive of medical student programs, rotating internship, obstetrics and gynecology residency, orthopedics residency, and the family medicine residency.

Job Responsibilities and Requirements:

PRIMARY RESPONSIBILITIES

• Ensures efficient day-to-day operations of the department, to include phone calls, file maintenance (both hard copy and electronic), mail and faxes.  Assists medical students, residents, and other internal customers.
• Develops, initiates, and prepares appropriate communications to medical staff members, faculty, speakers, students, and residents, employees and others regarding current, new or revised medical education, procedures, committee, and departmental actions; records verification and medical education activities, assists in preparing annual reports on the status of all residency programs.
• Facilitates and provides support to the department; facilitates committee meetings through appropriate documentation methods, physical meeting arrangements, attendance at meetings, production of minutes and for meeting information preparation, research, follow-up of actions and correspondence.
• Attends recruiting events and sets up recruiting trips.
• Coordinates and performs processes involved in the provision of medical education programs in conjunction with the appropriate directors, medical staff and affiliated residency programs including all rotations in the hospital for medical students, interns, and residents.
• Manages all operational functions of new innovations and medical education portal ensuring compliance and accuracy of all data which includes presenting quarterly and annual reports to the program directors.
• Collaborates and assists leadership in developing and revising the resident handbook and residency program policies and procedures.  Oversees updates to these documents.
• Oversees residency report cards by complying with all correlating policies and managing data collected by secretarial staff from the medical education portal, evaluations, duty hours, lecture attendance, procedure numbers, and the curriculum report. Ensures accuracy of formulas, updates team totals, and manages Saturday half days.
• Responsible for non-compliance issues involving students, residents, and faculty.
• Performs other duties as assigned.

EDUCATION

• Bachelor's degree or equivalent combination of education and experience

EXPERIENCE

• Five years' experience

PHYSICAL REQUIREMENTS

• Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
• Frequent sitting, standing, walking, reaching and repetitive foot/leg and hand/arm movements.
• Frequent use of vision and depth perception for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
• Frequent use of hearing and speech to share information through oral communication. Ability to hear alarms, malfunctioning machinery, etc.
• Frequent keyboard use/data entry.
• Occasional bending, stooping, kneeling, squatting, twisting and gripping.
• Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
• Rare climbing.

REQUIRED PROFESSIONAL LICENSE AND/OR CERTIFICATIONS 

• None

Work Shift:

Day Shift (United States of America)

Employee

Department:

4896810235 Family/Comm Med SMHC - Residents

Scheduled Weekly Hours:

40

SSM Health is an equal opportunity employer. SSM Health does not discriminate on the basis of race, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, pregnancy, veteran status, or any other characteristic protected by applicable law. Click here to learn more.