What are the responsibilities and job description for the Accounts Payable Specialist position at St. Catherine's Center for Children?

Job Description

ACCOUNTS PAYABLE SPECIALIST

Position : Accounts Payable Specialist

Program : Finance

Type : Full-Time; Non-Exempt

Pay Range : $21.50 – $23.50 (per hour)

Location : Albany, New York

Job Ref. # : 614

Schedule : Monday - Friday : 8 : 30am - 4 : 30pm

Our Mission : St. Catherine's Center for Children provides a comprehensive range of human services designed to offer hope, foster growth, and improve the lives of the children, families and adults we serve.

Our Vision : St. Catherine’s willingness to embrace change and develop new services is, and will remain, our guiding philosophy as we support the human service needs of children, families, and adults throughout the region.

About Our Organization : St. Catherine’s Center for Children is a non-profit organization located in the Greater Capital Region of New York. We offer a wide array of human services designed to meet the needs of vulnerable children, families and adults, including residential and therapeutic foster care programs for children and youth, Kinship support, homeless and community-based services for adults and families, a special education elementary school for ages 5-13, and so much more. St. Catherine’s is committed to cultivating a culture where all employees feel safe to bring their authentic and best selves to the workplace. Our DEIB initiatives are designed to foster an equitable, inclusive and diversified workplace; collaboratively embracing mindfulness, relevance, respect and solidarity.

If you would like to learn more about us, please visit our website at : www.st-cath.org

Position Overview : Under the supervision of the Director of Finance, the Accounts Payable (A / P) Specialist will provide support to the Finance department. This position processes all accounts payables and invoices which require payment. This position also assists with the accounts receivables, as needed.

Position Specifications :

Ability to work : Monday-Friday, 8 : 30am – 4 : 30pm w / flexibility as needed.
Associates degree in Accounting or Business and / or two years related work required.
Excellent organization, planning, time management and problem-solving skills.
Ability to be flexible, work independently, and manage stressful situations.
Outstanding communication and interpersonal skills are necessary.
Strong knowledge in and proficient use of Microsoft Excel is essential;
Proficient computer skills : Microsoft Office Suite; Google Business Workspace Suite; and use secure Internet practices.
Experience in Sage and Concur systems is a plus.
Ability to function well in a high-paced and, at times, stressful environment.
Self-motivated and engaged, with a strong attention to detail.
A professional record of integrity, proven reliability and dependability.
Capable of exercising ethical, independent judgment and discretion while handling sensitive data with strict confidentiality.
Ability to pass background checks, including fingerprinting.

Duties / Responsibilities include :

Verify that all invoices are accurate and authorized to be paid. Enter invoices into accounting software.

Process check runs weekly and as needed.

Advise Director of Finance of invoices requiring payment and cash required to discharge liability.

Accrue all invoices and process end of month payables by the 15th of each month.

Submit appropriate monthly general ledger journal entries to the Director of Finance.

Manage and reconcile agency credit cards on a monthly basis.

Manage and reconcile all Petty Cash and Cash Advances. This includes verifying the receipts and appropriate authorizations.

Enter data on an ongoing basis to the accounting software, Excel spreadsheets, and Concur systems.

Communicate with vendors and resolve any invoice or payment discrepancies.

Complete tasks assigned by the CFO and / or the Director of Finance.

Prepare and scan bank deposits.

Cross-train on Accounts Receivable and serve as a back-up as needed.

Complete duties as required by outside accounting firm as part of all audits.

Track payments received by tenants in various programs and follow up with program managers on delinquent accounts.

Submit required documentation to funding sources for payment.

Additional position related duties and responsibilities as assigned by supervisor / director.

Organizational Relationships :

This position is directly supervised by and reports to the Finance Manager.

The AP Specialist works collaboratively with other Finance department staff.

What We Offer

Competitive Pay with an Excellent Benefits Package

Health Insurance options

Medical, Dental and Vision

600 Well-being Reimbursement Benefit

Generous Combined Leave Time (CLT) and Paid Holidays

500 Employee Referral Bonus

We are a 501(c) (3) agency, which is a qualifying employer for eligible staff under the Public Service Loan Forgiveness Program

Pension Plan with Generous Agency Contribution

403b Retirement Savings Plan

Life Insurance

Automatic Benefit at no cost to employee

Paid Training, including TCI and CPR / AED / First Aid Certification & Update courses, if role appropriate

Tuition Reimbursement

Travel / Mileage Reimbursement

Professional Development & Career Growth Opportunities

The Comfort of a Business Casual Environment

Our Commitment to Diversity, Equity, Inclusion & Belonging.

To qualify, certain conditions may apply

EEO Statement : St. Catherine’s Center for Children is committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, gender identity or expression, sexual orientation, national origin, reproductive health and pregnancy, family history and genetics, disability, age, military status, veteran status, politics, or other beliefs, and any other characteristics protected by law.

Background Checks : We are required to run a thorough and complete background check on All Candidates being considered for any position within our agency. Whether you are going to be a Permanent Employee, work with us through a staffing agency as a Temp, completing an Internship or perhaps you will be Volunteering with us. The background check includes Criminal Background Check (CBC) fingerprinting for the NYS Justice Center (NYS / JC). All candidates must successfully clear the background check process, following NYS / DOJ requirements. We pay for all pre-employment background checks!

Salary : $22 - $24

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