NURSING PROGRAM ASSISTANT / PUBLIC HEALTH

APPLY NOWJOB OVERVIEW : The purpose of this position is to perform a variety of clerical support functions including client service, reception, or recordkeeping tasks to assist nurses with clinic visits; and to assist with vital records or administrative services. Incumbents may be assigned according to department needs to support WIC, Immunization, HSC, or Vital Records. The work is performed under the supervision of the Nursing Supervisor.JOB DESCRIPTION :

• Immunizations :
• Attends and contributes to various meetings and fulfills tasks assigned
• Creates and maintains client charts in EMR
• Retrieves client records, evaluates immunization records, distributes necessary forms, explains immunization schedules, assists clients with their completion, and accepts fees.
• Checks insurance eligibility and prepares health claims for payment by federal and state programs and balances accounts.
• Utilizes Showmevax to enter records, obtain requested records, and can send record requests via email and / or fax.
• Assists in maintaining DDL (Data Logger) devices, including battery replacement and calibration. Check temperatures on clinical refrigerators and freezers, create and submit monthly reports to Showmevax as required.
• Cleans clinic and office spaces, restocks clinic rooms as needed.
• Receives, screens, and directs telephone calls to appropriate person. Provides information to callers.
• Greets visitors and determines nature of visit. Provides information to visitors and answers questions regarding public health programs and services or refers to appropriate person.
• Researches, creates and submits purchase requests to supervisor
• Collaborates with nursing staff to update inventory tally sheets with new vaccine shipments, assists in returning expired vaccines, and helps notify staff of impending vaccine expirations.
• Enters client charges into clinic program, collects fees, prints receipts, processes accounts receivable and enters them into Finance Department program MUNIS.
• Health Services Clinic :
• Helps nursing staff with data entry and document uploads.
• Facilitates scheduling of patients who are referred from State and sends or requests appropriate documentation.
• Vital Records :
• Greets visitors and determines nature of visit. Provides information to visitors and answers questions regarding public health programs and services or refers to appropriate person.
• Takes and relays messages.
• Assists with processing requests for birth and death certificates.
• Maintains logs and verifies accuracy of data. Closes and / or files records after data entry.
• Checks eligibility for Medicaid. Prints and mails paperwork for Medicaid companies.
• Processes birth and death applications and enters into computer to generate certificates. Registers death certificates from funeral homes.
• Administrative :
• Provides clerical support to administrative staff and administrative assistants.
• Assists with mass mailings, data entry, filing, or balancing accounts
• Instructs clients on how to complete demographic forms, fee determination forms and consent forms.
• Prepares Medicaid claim forms for submission to various providers. Posts Medicaid payments to client account.
• Records clinic specimens and packages them for transport by various couriers.
• Inventories supplies and places orders as needed.
• Monitors schedule of health educators as necessary.
• Answers phones, checks voicemails, accepts donations, , and assists with mass mailings. Receives, assists or directs visitors and clients in the main reception area.
• May be assigned to any nursing program section.
• Works on special projects.
• Performs other duties as assigned.REQUIREMENTS :
• Education
• General / tech high school diploma or GED equivalent
• Job Experience
• 1-3 years of experience
• Requires one-year general clerical experience.
• Knowledge, skills and abilities
• Must have general clerical experience, preferably in a clinic, day care, or customer service setting.
• Employment is contingent on successfully passing a full criminal background check.
• Requires successful completion of computerized clerical skills testing with the following minimum scores :
• Data Entry = 4800 KSPH
• Microsoft Word = 50%
• Microsoft Excel = 50%
• Basic Math = 80%
• Customer Service = 80%
• Please call Human Resources at 636-949-7320 to schedule clerical testing.BENEFITS : This is a full-time 40 hour per week position which includes a full range of benefits including Paid Time Off, Extended Medical Leave, Holidays, Employee Health, Dental, Life, Disability, Retirement, and Tuition Assistance programs.TO APPLY : All applications must be submitted using the APPLY NOW link above. We do not accept faxed, e-mailed or print applications.Applications will be accepted on a continuing basis until the position is filled or a sufficient number of qualified candidates has applied.St. Charles County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. St. Charles County is a drug and alcohol-free workplace. A pre-employment drug screen is required for all positions.