What are the responsibilities and job description for the HIM Coordinator position at St. Charles Health System?
The HIM Coordinator is responsible for assisting in the day-to-day operations of the health information management department. Maintain daily processes and workflow for the department. Liaison for all other SCHS facilities and departments both internal and external. This position does not directly manage other caregivers, however, may be asked to review and provide feedback on the work of other caregivers.
Essential Functions And Duties
Coordinate staffing schedules and operations for Deficiency Analysis, Prepping, Scanning & Indexing (PSI) and/or Release of Information (ROI), in conjunction with organizational policies and procedures.
Instructs staff in department processes, workflow and maintain work performance levels.
Provides training and is the subject matter expert.
Develops and maintains workflow processes and reference documentation.
Works in conjunction with other departments to enhance efficiencies and customer satisfaction for both internal and external customers
Fields questions regarding workflow processes and assists with customer inquiries.
Assists with shift coverage as needed including on call coverage as necessary
Completes timecard corrections and approvals.
Maintains a positive attitude at all times and exudes the St. Charles core values of Accountability, Caring and Teamwork.
Travel to other locations may be required.
Build communications with leadership team, other departments, and physicians. Complies with current medical records regulatory requirements, policies, and procedures in accordance with all payor and regulatory agencies (e.g., HIPAA). Assist all customers to implement and maintain compliance in these areas.
Supports the vision, mission, and values of the organization in all respects.
Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
Provides and maintains a safe environment for caregivers, patients, and guests.
Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies, and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient, and accurate.
May perform additional duties of similar complexity within the organization, as required or assigned.
EDUCATION
Required: Associate Degree in Health Record Technology; or 2 years equivalent work experience in related field may be substituted for education with High School diploma or GED.
Preferred: NA
LICENSURE/CERTIFICATION/REGISTRATION
Required: N/A
Preferred: RHIT, RHIA, Release of Information or Patient Identification & Matching (micro credential). Maintains required education credits (CE) through AHIMA if certified.
Experience
Experience: Two to four years of hospital/medical office experience with a Health Information Management focus
Preferred: Three to five years’ experience
Essential Functions And Duties
Coordinate staffing schedules and operations for Deficiency Analysis, Prepping, Scanning & Indexing (PSI) and/or Release of Information (ROI), in conjunction with organizational policies and procedures.
Instructs staff in department processes, workflow and maintain work performance levels.
Provides training and is the subject matter expert.
Develops and maintains workflow processes and reference documentation.
Works in conjunction with other departments to enhance efficiencies and customer satisfaction for both internal and external customers
Fields questions regarding workflow processes and assists with customer inquiries.
Assists with shift coverage as needed including on call coverage as necessary
Completes timecard corrections and approvals.
Maintains a positive attitude at all times and exudes the St. Charles core values of Accountability, Caring and Teamwork.
Travel to other locations may be required.
Build communications with leadership team, other departments, and physicians. Complies with current medical records regulatory requirements, policies, and procedures in accordance with all payor and regulatory agencies (e.g., HIPAA). Assist all customers to implement and maintain compliance in these areas.
Supports the vision, mission, and values of the organization in all respects.
Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
Provides and maintains a safe environment for caregivers, patients, and guests.
Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies, and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient, and accurate.
May perform additional duties of similar complexity within the organization, as required or assigned.
EDUCATION
Required: Associate Degree in Health Record Technology; or 2 years equivalent work experience in related field may be substituted for education with High School diploma or GED.
Preferred: NA
LICENSURE/CERTIFICATION/REGISTRATION
Required: N/A
Preferred: RHIT, RHIA, Release of Information or Patient Identification & Matching (micro credential). Maintains required education credits (CE) through AHIMA if certified.
Experience
Experience: Two to four years of hospital/medical office experience with a Health Information Management focus
Preferred: Three to five years’ experience
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