Accounts Payable Clerk

Notice of Vacancy

Business Office

Account Clerk – Accounts Payable

Non-Union, At-Will, 12-month position

Qualifications

Education

Bachelor’s degree in accounting or related field preferred. Associates Degree or 3 years of experience in an accounts payable capacity required. Experience in a school district environment is preferred

Skills and Training

• Bookkeeping knowledge – accounts payable, accounts receivable and general ledger.
• Experience with financial accounting software, Microsoft Office applications, and Google.
• Excellent organizational skills.
• Knowledge of or demonstrated ability to learn the Michigan Public School Accounting Manual.
• Demonstrated ability to independently analyze and resolve problems.
• Attention to detail and accuracy.
• Excellent time-management skills.
• Ability to establish positive working relationships with coworkers and all stakeholders.
• Strong written and verbal communication skills.
• Maintain confidentiality.
• Ability to work independently with minimum supervision, manage multiple projects, and meet deadlines in a fast-paced environment.

Specific duties and responsibilities of this position

• Review, process and pay all authorized vendors, considering due dates and normal payment cycles.
• Ensure timely entry of data into automated system and maintain accurate reports and documentation of paid and unpaid invoices, purchase orders, and requests.
• Provides purchasing support including assistance with vendors, purchase orders and technical assistance with financial software.
• Manage accounting for RESA purchasing card program and assist with set-up of new credit cards.
• Maintain RESA fixed asset schedule.
• Process vendor 1099’s for year-end processing.
• Monitors and tracks items in the district Accounts Payable and prepaid liability accounts.
• Maintains district-wide Amazon purchasing account.
• Generate Journal entries, as necessary.
• Maintain W-9 file.
• Learn and understand account code structure and apply that knowledge in daily duties including reviewing transactions for accuracy.
• Perform reconciliations as assigned.
• Post monthly reports to the District webpage in a timely manner.
• Assist in fiscal year-end and prepare audit schedules related to areas of responsibility.
• Responsible for submitting Unclaimed Property Report to the State of Michigan annually after performing due diligence on uncashed checks within the district.
• Assure record retention related to the role in accordance with State of Michigan requirements.
• Ensure compliance with internal accounting procedures.
• Communicate with vendors and staff in a professional manner.
• Serve as backup for other Account Clerk positions in the Business Office.
• Assist and work with local school district business personnel as needed.
• Perform other related duties as assigned by Director of Finance and Accounting Manager.
• Regular and reliable attendance.

Compensation

Salary range of $43,000-$46,000 depending on expertise and experience and a comprehensive benefits package including multiple health insurance plans, long-term disability, vision, dental, and life insurance, paid leave time, paid holidays, membership in the Michigan Public Schools Employee Retirement Plan, and a positive work/life balance.

Application process

Apply online at www.sccresa.org. Posting will remain open until filled.

Employment date

Pending board approval and successful completion of pre-employment drug screening and background checks.

About St. Clair County RESA

St. Clair County RESA is one of 56 intermediate school districts in Michigan. We are dedicated to providing cost-effective, high-quality services to the county’s students and the seven public school districts that educate them. RESA is committed to enhancing educational opportunities for all children. We offer programs and services that promote collaboration and cost savings among local school districts and community partners.

We pride ourselves on fostering a collaborative and innovative work environment where every team member plays a crucial role in our success.

Our Mission

Partnering to educate, inform, inspire, and serve our communities

Our Vision

Educational excellence for all

Our Core Principles

• Excellence: We ensure all students flourish through an engaging education that honors their voices.
• Inclusivity: We value people for who they are, celebrate our diversity, and embrace the contributions of all students, families, and staff
• Integrity: We practice our mission and vision by acting ethically, honestly, and respectfully
• Collaboration: We engage in internal and external partnerships to promote creativity and forward-thinking
• Stewardship: We leverage human, fiscal, and material resources for the sustainability of our community

We are an equal opportunity employer

The St. Clair County Regional Educational Service Agency Board of Education complies with all federal and state laws and regulations prohibiting discrimination and with all requirements and regulations of the United States Department of Education and the Michigan State Department of Education.

It is the policy of the RESA Board of Education that no person on the basis of sex, race, color, religion, national origin, ancestry, height, weight, age, marital or family status, or handicap shall be discriminated against, excluded from participating in, denied the benefits of, or otherwise be subjected to discrimination in any program, employment practice, or activity for which it is responsible, or for which it receives financial assistance from the United State Department of Education or the Michigan State Department of Education.

All new hires are subject to an employment entrance drug and alcohol testing and a fingerprinting/background check with law enforcement agencies.