What are the responsibilities and job description for the Accounting Officer position at St. Cloud State University?
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Working Title:
Accounting Officer
Institution:
St. Cloud State University
Classification Title:
Bargaining Unit / Union:
214: Minnesota Association of Professional Employees
City:
St. Cloud
FLSA:
Non Job Exempt
Full Time / Part Time:
Full time
Employment Condition:
Classified - Unlimited
Salary Range:
$23.63 - $34.18
Job Description
The Accountant is responsible for all facets of accounting services at The Center for International Studies(CIS). This includes responsibility for accounts receivable and payable transactions, reconciliation and verification of accounts, and preparation of budget analysis and cost/revenue projections for Education Abroad and Away programs, International Admissions and Recruitment, International Student and Scholar Services, and the overall department. This position also provides administrative support for the Associate Vice President of Center for International Studies in the overall budget management and serves as the primary liaison between the department and the Business Services Office.
1. Prepare budget for 20 semester and intersession/short-term abroad programs in 15 countries.
- Analyze and prepare the cost/revenue projection for all existing and new education abroad programs.
- Review the estimated budgets with newly appointed faculty program directors to consider necessary adjustments based on the recommendations from previous program directors, university tuition and fee changes, foreign currency rate fluctuations and other factors.
- Develop payment schedules for total student cost for each education abroad program based on the estimated budgets.
- Process payment for all invoices and active contracts regarding education abroad programs.
- Review and update on-going overseas accounts and budget needs for active programs, depositing sufficient funds for program expenses.
2. Maintain accounts for 20 education abroad programs in 15 countries.
- Provide training for 20 directors annually with on-site program budget management, expenditure procedures and bookkeeping.
- Maintain a current and accurate balance account for each education abroad program.
- Monitor education abroad student payment record and funds receivable balance for each student.
- Process payment for programs to appropriate vendors, universities on behalf of director and or students as well as providing director with an advance to cover appropriate on site expenses.
3. Advise education abroad students and their parents on program costs and options for financing education abroad program opportunities.
- Revise and update Center for International Studies Education abroad scholarship information, financial aid, work student opportunities and external scholarships.
- Meet with education abroad groups to give financial summary and advice. Meet with individual student when requested to provide additional information and financial advice.
4. Revise and maintain office accounting guidelines and procedures in compliance with university policies.
- Perform a periodical review of office accounting procedures and guidelines to conduct business and transactions in accordance with policy.
5. Monitor and update Center for International Education Abroad Accounts.
- Work with business services along with local and International banks to maintain a current balance of all education abroad accounts.
6. Process the Center for International Studies Accounts Payable and Account Receivables
- Following business office accounting procedures, process purchase orders, prepare 1400 forms and apply student charges regarding program and application fees as well as international students insurance charges.
7. Monitor and update all M & E accounts related to the Center of International Studies.
- Create annual budget regarding M & E account and maintain an updated monthly budget to provide information to the Associate Vice President of International Affairs.
8. Provide travel expense reimbursement information to department staff, in relations to in state and out of state travel along with special forms information required when travel is international.
- Inform CIS staff of proper travel expense procedures and support the submission of expense reports and travel forms for reimbursement.
9. Monitor and process sponsored government and exchange students tuition and third payer agreements according to corresponding contract.
- Identify exchange students and request tuition waivers as per exchange agreements.
- Submit third payer invoices to sponsored gov't programs according to contract.
- Provide the financial cost information needed regarding specific cost to be included in each specific government contract.
10. Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.
Minimum Qualifications
- 2 years technical accounting experience; a Bachelor's degree can substitute for 1 year experience; an Associate degree can substitute for 6 months experience.
- Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records, and reports; locate errors; and recommend solutions to procedural or other fiscal problems.
- Knowledge of governmental accounting systems (or comparable), sufficient to query and compile records and reports for use by management, and recognize and reconcile errors or inconsistencies.
- Budgeting experience and experience with currency conversion
- Strong customer service skills; with the ability to seek out sufficient information so that responses are accurate and timely with appropriate follow up.
- Strong math skills sufficient to balance cash receipts, make calculations, and reconcile data in a timely manner.
- Word processing skills sufficient to create professional level business letters. Spreadsheet applications skills sufficient to track and monitor accounts, and create reports.
Preferred Qualification
- Knowledge of MnSCU accounting policies and procedures
- Experience with Workday system
Work Shift (Hours / Days of work)
8:00am-4:30pm Monday-Friday
About
The successful candidate will share St. Cloud State’s commitment to our mission, and in particular, the value we place in diversity, equity, and inclusion (DEI) as outlined in SCSU’s
It’s
Time
strategic framework. Notably, we uphold the advancement of diversity, equity, and inclusion and engage in intentional actions to address systemic inequities throughout the university and surrounding environment. DEI values, practices, and strategies are embedded into the fabric of our institution and campus community, and they align with the priorities expressed in the Minnesota State system’s Equity 2030 initiative
.
SCSU expects all of its employees to help advance these practices and to contribute to the development of an anti-racist, inclusive community.Employment for this position is covered by the collective bargaining agreement for the Minnesota Association of Professional Employees (MAPE) which can be found at:
https://mape.org/
St. Cloud State University is committed to excellence and actively supports cultural diversity. To promote this endeavor, we invite individuals who contribute to such diversity to apply, including minorities, women, LGBTQIA , persons with disabilities and veterans. St. Cloud State University does not discriminate on the basis of race, sex, color, creed, religion, age, national origin, disability, marital status, status with regards to public assistance, sexual orientation, gender identity, gender expression, or status as a U.S. veteran. The Title IX coordinator at St. Cloud State University is Chocoletta Simpson. For additional information, contact the Office of Institutional Equity & Access, (320) 308-5123, Admin. Services Bldg. Rm 121
Benefits Information:
At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.
Desired Start Date:
05-30-2025
Position End Date:
Open Date:
04-18-2025
Close Date:
05-06-2025
Posting Contact Name:
Courtney Marie Graber
Posting Contact Email:
tv6453lo@minnstate.eduSalary : $24 - $34
