What are the responsibilities and job description for the Court Clerk I position at St. Croix County?
Job Description
POSITION SUMMARY :
This position provides confidential, skilled legal support for the Circuit Court system, servicing the courts, public, and attorneys. Responsibilities include preparing cases, drafting and processing legal documents, maintaining court calendars, supporting court proceedings, maintaining and updating official records, and performing other related duties.
ESSENTIAL FUNCTIONS :
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.
- Assist judges, public, attorneys and other agencies by offering information, regarding forms, filings, and court rules.
- Assist with daily case management of court files, including creating and maintaining computer records, and complying with the statutes under the supervision of the Clerk of Court.
- Prepare cases for appeals, compile, and index court records, and notify attorneys prior to and upon submission to higher courts.
- Performs customer service, case management and jury division support duties for department as needed or assigned.
- Perform court room duties, including marking and tracking exhibits, swearing in witnesses, administering oaths, locating parties relevant to hearing, preparing and reading bonds, taking minutes of court hearings, scheduling hearings, preparing hearing notices, conducting small claims initial appearances and referring cases to mediation, as necessary.
- Enter judgments, orders, liens, warrants, writs, and bond payments, etc.
- Docket and review incoming documents, route them to appropriate parties and / or process according to department and statutory requirements.
- Maintain confidentiality and manage both paper and electronic case files and court pleadings in accordance with retention policies.
- Draft letters and court orders, prepare legal documents, including temporary restraining orders, injunctions, orders to seal records, name changes, warrants, judgments of conviction, etc.
- Open new cases and perform records management duties to ensure statutory timelines are met for all cases.
- Provide copies and / or faxes to appropriate parties, certify, and notarize documents.
- Enter garnishments and non-earning garnishments.
- Process judge substitution requests.
- Collect and process incoming and outgoing mail and faxes.
- Process payments, monitor delinquent accounts, suspend licenses for non-payment, and apply sanctions for non-payment.
- Support jury selection processes, including issuing summons, assembling panels, and processing juror payments.
- Conduct public record searches and criminal background checks.
- Cross-train to provide back-up for front counter and other divisions as necessary.
- Maintain law library and update legal resources as needed.
- Participate in on-going training regarding changes in laws, policies, and procedures.
- Other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
LANGUAGE SKILLS
MATHEMATICAL SKILLS
REASONING ABILITY
Skills in problem-solving, judgment, and discretion with confidential information in line with applicable laws and regulations.
PHYSICAL AND WORK ENVIRONMENT :
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee s supervisor.
PHYSICAL REQUIREMENTS
Standard vision and vocal communication abilities are required.
WORK ENVIRONMENT
MINIMUM QUALIFICATIONS :
EDUCATION AND / OR EXPERIENCE REQUIREMENTS
Associates degree in a paralegal, legal support, clerical field, administrative assistant or related field with at least three (3) years clerical work experience; or equivalent combination of education and experience.
LICENSES, CERTIFICATES, AND OTHER REQUIREMENT
Posting Pay Range : $23.40-$32.61
Posting Expected Pay Range : $23.40-$26.48
FTE : 1.0
Department : Clerk of Courts
St. Croix County is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We take affirmative action to ensure equal opportunity for all applicants without regard to an individual's race, color, age, religion, sex, sexual orientation, national origin, gender identity, disability, marital status, veteran status, or other legally protected characteristics.
Salary : $23 - $26
