What are the responsibilities and job description for the First Deputy - County Clerk position at St. Croix County?
JOB
POSITION SUMMARY: This position assists the County Clerk in providing statutory and elective duties of the Office. This position performs administrative duties to support functions including elections, issuing marriage licenses, working with the County Board and various committees, maintaining county records, and providing exemplary service to the general public. This position serves as the County Clerk during an absence. ESSENTIAL FUNCTIONS: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned. Performs the County Clerk's duties during an absence.Under the direction of the Clerk, administers various election responsibilities including managing the WisVote Voter System at the county level, generating system reports, absentee ballot tracking, maintaining contact with municipal clerks, reviewing media notices and ballot information for accuracy, assisting with election training, providing election information to media and general public, assists in canvassing election results, assists with recounts, oversees election supplies and supply inventory.Provides Administrative Support to the County Board of Supervisors. Certifies copies of resolutions and ordinances, dockets and maintains files, reviews and edits County Board minutes; attends meetings and takes meeting minutes as requested, assemble documents and prepare meeting room for County Board sessions. Receives county committee meeting notices, agendas and minutes; analyzes for time sensitivity; submits to media; maintains files; may attend various committee meetings and prepares agendas and minutes.Provides administrative support to the County Clerk. Prepares and edits correspondence, documents and spreadsheets, reviews and edits meeting minutes, assists with updating and maintaining county webpages assigned to the County Clerk’s office, etc.Enters data for County Board and Committee Meeting Per Diem and Mileage Reimbursement and prepares reports to submit to the Finance Department; contacts County Board Supervisors with reimbursement request questions; contacts County Board Chair to authorize requests.Provides materials to the County Board of Supervisors; reviews documents for time-sensitivity content.Reviews and dockets claims filed against the County; submit to Administrative Operations Manager for claims processing.Trains new and existing staff. May assign or direct tasks to County Clerk staff.Performs all functions assigned to Second Deputy as needed daily.Prepares and distributes the monthly St. Croix County Committee meeting calendar; distribute to state reps, media, County Board and County employees.Prepares tax deeds and sale of tax deed property per Wisconsin State Statutes.Serves as a passport acceptance agent per Federal Government regulations including accepting, proofing and processing applications; taking passport photos; maintains applications log.Public record maintenance and tracking.Assists with Dog Licensing duties including maintaining dog license records, monitoring Dog License Fund, processing dog damage claims.Reviews invoices for accuracy; consults vendors with invoice concerns; prepares vouchers for invoice payment; submits to the Finance Department.Other duties as assigned.WORK ENVIRONMENT Work is primarily in an office setting.MINIMUM QUALIFICATIONS: EDUCATION AND/OR EXPERIENCE REQUIREMENTS High School Diploma or equivalent required.Associates degree in Business Administration or related field is preferred.Minimum of three (3) years’ work experience in an administrative or customer service position.Work experience in local government, county clerk, or municipal clerk setting preferred, but not required.Equivalent combination of training, education, and experience which provides the required knowledge, skills, and abilities may be substituted for above listed requirements.LICENSES, CERTIFICATES, AND OTHER REQUIREMENT Must be bondable.Must obtain Passport Acceptance Agent Certification – initial training and annual recertification. Full Pay Range: $25.80 - $35.95/hourExpected Pay Range: $25.80 - $29.19/hourFTE: 1.0Department: County ClerkSt. Croix County is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We take affirmative action to ensure equal opportunity for all applicants without regard to an individual’s race, color, age, religion, sex, sexual orientation, national origin, gender identity, disability, marital status, veteran status, or other legally protected characteristics.
POSITION SUMMARY: This position assists the County Clerk in providing statutory and elective duties of the Office. This position performs administrative duties to support functions including elections, issuing marriage licenses, working with the County Board and various committees, maintaining county records, and providing exemplary service to the general public. This position serves as the County Clerk during an absence. ESSENTIAL FUNCTIONS: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned. Performs the County Clerk's duties during an absence.Under the direction of the Clerk, administers various election responsibilities including managing the WisVote Voter System at the county level, generating system reports, absentee ballot tracking, maintaining contact with municipal clerks, reviewing media notices and ballot information for accuracy, assisting with election training, providing election information to media and general public, assists in canvassing election results, assists with recounts, oversees election supplies and supply inventory.Provides Administrative Support to the County Board of Supervisors. Certifies copies of resolutions and ordinances, dockets and maintains files, reviews and edits County Board minutes; attends meetings and takes meeting minutes as requested, assemble documents and prepare meeting room for County Board sessions. Receives county committee meeting notices, agendas and minutes; analyzes for time sensitivity; submits to media; maintains files; may attend various committee meetings and prepares agendas and minutes.Provides administrative support to the County Clerk. Prepares and edits correspondence, documents and spreadsheets, reviews and edits meeting minutes, assists with updating and maintaining county webpages assigned to the County Clerk’s office, etc.Enters data for County Board and Committee Meeting Per Diem and Mileage Reimbursement and prepares reports to submit to the Finance Department; contacts County Board Supervisors with reimbursement request questions; contacts County Board Chair to authorize requests.Provides materials to the County Board of Supervisors; reviews documents for time-sensitivity content.Reviews and dockets claims filed against the County; submit to Administrative Operations Manager for claims processing.Trains new and existing staff. May assign or direct tasks to County Clerk staff.Performs all functions assigned to Second Deputy as needed daily.Prepares and distributes the monthly St. Croix County Committee meeting calendar; distribute to state reps, media, County Board and County employees.Prepares tax deeds and sale of tax deed property per Wisconsin State Statutes.Serves as a passport acceptance agent per Federal Government regulations including accepting, proofing and processing applications; taking passport photos; maintains applications log.Public record maintenance and tracking.Assists with Dog Licensing duties including maintaining dog license records, monitoring Dog License Fund, processing dog damage claims.Reviews invoices for accuracy; consults vendors with invoice concerns; prepares vouchers for invoice payment; submits to the Finance Department.Other duties as assigned.WORK ENVIRONMENT Work is primarily in an office setting.MINIMUM QUALIFICATIONS: EDUCATION AND/OR EXPERIENCE REQUIREMENTS High School Diploma or equivalent required.Associates degree in Business Administration or related field is preferred.Minimum of three (3) years’ work experience in an administrative or customer service position.Work experience in local government, county clerk, or municipal clerk setting preferred, but not required.Equivalent combination of training, education, and experience which provides the required knowledge, skills, and abilities may be substituted for above listed requirements.LICENSES, CERTIFICATES, AND OTHER REQUIREMENT Must be bondable.Must obtain Passport Acceptance Agent Certification – initial training and annual recertification. Full Pay Range: $25.80 - $35.95/hourExpected Pay Range: $25.80 - $29.19/hourFTE: 1.0Department: County ClerkSt. Croix County is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We take affirmative action to ensure equal opportunity for all applicants without regard to an individual’s race, color, age, religion, sex, sexual orientation, national origin, gender identity, disability, marital status, veteran status, or other legally protected characteristics.
Salary : $26 - $36
