What are the responsibilities and job description for the Administrative Assistant position at St Croix Health?
Job Summary:
This position is responsible for providing administrative support to the leadership team, medical staff officers, and related business entities as needed.
Essential Duties and Responsibilities:
1. Provide administrative support to the leadership team.
- Coordinate activities and remain an information resource for the leadership team.
- Review operating practices and procedures to determine where improvements can be made regarding workflow, processes and procedures or expenditures.
- Perform general office duties, such as answer phone calls; open, sort and distribute incoming correspondence, including faxes and email; and order supplies.
- Prepare, reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software.
2. Serves as secretary for the medical staff and related business units as needed.
- Serve as recording secretary for the medical staff, its subcommittees and other related business units within the organization, as assigned.
- Prepare and organize meeting schedules, notices, agendas and materials for the medical staff meetings and related business units.
- Work closely with the chief of staff, vice president of medical affairs and committee chairpersons to prepare agendas and other meeting preparations.
- Maintain corporate documents and other critical records in organized safekeeping so as to provide prompt access.
- Assist in coordination of provider recruitment site visits and onboarding of new physicians to include coordination of schedules, travel, lodging, and other events, as needed.
- Submit physician expense reports and continuing medical education reimbursement requests in an accurate and timely manner consistent with St. Croix Health policies and procedures.
3. Other duties as assigned.
- Support other administrative assistants and Directors with scheduling of meetings and other special projects and clerical duties as assigned.
Education & Licensure:
- High School Graduate
- Associate’s Degree in related field, Bachelor’s degree strongly preferred.
Experience:
- 3-5 years of experience in a similar role
Knowledge, Skills & Abilities:
- Excellent communication and listening skills
- Strong attention to detail
- Ability to maintain strict confidentiality
- Proficient in Microsoft Office Suite
- Excellent interpersonal and customer service skills
- Demonstrated ability to work independently with little direction and manage multiple demands and priorities
- Strong calendar management skills
PHYSICAL REQUIREMENTS:
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
St. Health has been a healing force in the St. Croix Valley for over 103 years. We are a purpose-driven organization with a dedicated team committed to serving our patients and communities throughout the St. Croix Valley. This commitment is rooted in our mission, vision and values.
Mission: We help people live healthier, happier, and longer lives.
Vision: To transform from quality sick care to quality well care that is sustainable and affordable.
Values: People Centered, Trust, Innovation, and Growth.
Here at St. Croix Health we offer our employees with a robust benefits package that includes:
- Health, vision and dental insurance
- 403b retirement program with employer match
- Paid time off
- Short-term disability, long-term disability and life insurance options
- Education reimbursement
- Employee assistance program (EAP)
- Wellbeing incentive program
- Free parking
- Employee prescription discount program
St. Croix Health is a not-for-profit healthcare system located in St. Croix Falls, WI dedicated to helping people live healthier, happier, and longer lives. St. Croix Health offers the services of 80 providers and 20 specialties with five community clinics in Minnesota and Wisconsin all supported by a critical access hospital on the main campus in St. Croix Falls, just an hour northeast of Minneapolis/St. Paul. Nestled in the bluffs of the St. Croix River Valley, St. Croix Falls is the ideal place to work, live and play.
