Coordinator Business Health Services Intake

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Job Type

Regular

Scheduled Hours

16

Job Summary

Provide front line patient experience through registrations, selection of patient orders, coordinate request from corporate accounts, and initial billing functions for a unit. Duties including answering the phone, scheduling appointments, selecting patient orders, assess situations for urgency and fast tracking, coordinating appropriate follow up, compiling utilization reports and billing/accounts receivable. Maintain and monitor supplies and equipment for the unit.

Demonstrate respect, dignity, kindness and empathy in each encounter with all patients, families, visitors and other employees regardless of cultural background.

Job Description

Monday-Thursday 3:00pm to 7:00pm

• Organize and perform duties related to processing patients/employees including registering the patient, selecting the proper orders and communicating with the appropriate company representatives. Assist in accurate and timely compilation or reports. Prepare all necessary paperwork prior to client visit including questionnaires and basic health questions forms. Type and file all necessary paperwork. Update and maintain program documents and forms, patient/client records as prescribed by the hospital and departmental policy to allow functional use by nursing, technical, and medical staff. Assist in maintaining adequate amounts of supplies in each area and obtain other items as needed from SPD.
• Greet clients, answer telephone and schedule appointments while handling difficult situations, to ensure high client satisfaction. Address patient questions and ensure that all pre-visits are read by appropriate staff, i.e., physician, etc. Safeguard client confidentiality and anonymity consistent with applicable laws and regulations. Assess problematic situations and refer to appropriate staff. Assist corporate clients with service requests in a pleasant, effective manner, including clinical staff and director when appropriate. Select proper orders within the EMR, provider information to the appropriate corporate contacts related to necessary medical services. Provide initial assessment of patients to determine urgency in patient throughput.
• Process follow up instructions deemed necessary by the physician. Demonstrate knowledge of patient safety alerts and process information to ensure compliance. Regularly enter screening information accurately and timely, including patient and physician notifications of results.
• Functions as information source for medical, technical and nursing staff, patients, and visitors. Relays written and verbal communication and responsible for reporting all pertinent observations to the professional and technical staff. Safeguard client confidentiality and anonymity. Assist corporate clients with service requests in a pleasant, effective manner, including clinical staff and manager when appropriate. Participate in peer audits. Participate/adhere to JCAHO standards. Participate in continuing education for professional/personal growth.
• Participate in staff meetings/huddles. Participate in performance improvement activities that include positive intra-department and inter-departmental communication. Demonstrate positive verbal and non-verbal communication skills with customers.
• Assist clinical staff in pre-certification, notification and correspondence. Maintain up-to-date accurate billing system for company contracts and client accounts. Ensure affiliate contract compliance through charting and billing. Ensure complete patient record including scanning and attaching documents when necessary.
• Performs other duties as assigned.
  
  

Education, Credentials, Licenses

• HS Diploma or GED
  
  

Specialized Knowledge

• Strong knowledge of Microsoft Word and Excel
• Customer Service Skills
• Communication skills
• Problem solving skills
  
  

Kind And Length Of Experience

• 1 year of secretarial/receptionist experience
  
  

FLSA Status

Non-Exempt

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