Specialist Procurement

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Job Type:

Regular

Scheduled Hours:

40

Job Summary:

This position is responsible for completing daily purchases. When situations arise, identify opportunities outside the normal procure-to-pay process to assure that supplies and services are available at the time of need. Individuals in this role will drive purchasing activity through proper EDI and distribution methodology.

Working within the defined scope driven by strategic sourcing, this position ensures the implementation of both Group Purchasing Organization (GPO), and system contracts is followed during the purchasing process.

Demonstrate respect, dignity, kindness and empathy in each encounter with all patients, families, visitors and other employees regardless of cultural background.

Job Description:

• Responsible for the processing of purchase requests. Ensures requests are processed timely and all problematic lines are researched, data corrected (including pricing research), orders are confirmed by vendors.
• Close all purchase orders that are no longer applicable.
• Utilize and update daily reports to ensure orders are processed with no interruptions to the flow of goods.
• Monitor purchase order activity and as situations arise advise vendor representatives to coordinate activities with strategic sourcing for substitute approval.
• Manage extended delivery delays by alternative sourcing (Redirecting POs).
• Report extended delivery days to end users and collaborate with operations to ensure supply orders reach customers in a timely manner.
• Analyze root causes with accounts payable for incomplete vouchers Save for Laters (SFLs) and collaborate with key stakeholders to complete the procure to pay process in accordance with Supply Chain Leaderships Key Performance Indicator's (KPIs)
• Maximize distribution relationships for channel optimization opportunities by analyzing current contracts.
• Collaborate with distribution partner to ensure that proper usage and forecasting is maintained ensuring supply lines are consistent.
• Attend weekly meetings with distribution partner to identify gaps in supply lines and proactively address situations as they arise.
• Audit internal and external reports including distribution reports in advance of SCM procurement/operation calls/meetings.
• Proactively prepare solutions for gaps in supply lines in advance of meetings and prepare documents to support recommendations.
• Resolve advanced invoice matching errors when escalation is necessary.
• Contribute to overall success of procurement invoice matching monthly KPI.
• Attend, present, and facilitate vendor/item conversion meetings scheduled to help implement cost standardization opportunities as needed.
• Perform order maintenance and placement for conversion opportunities.
• Conduct research for vendor EDI ordering capabilities, and coordinate information gathering between vendors and St. Elizabeth.
• Maximize purchasing activity to EDI transactions.
• Empowered to critically and proactively resolve issues and concerns within the boundaries of standard works and policies established by SCM.
• Collaborate with internal and external stakeholders and other staff members in a courteous, friendly, and professional manner using protocol and procedures while we consistently strive for excellent customer service.
• Working under the direction of procurement leadership to meet metric and/or goals as defined by Supply Chain Leadership.
• Performs other duties as assigned.

Education, Credentials, Licenses:

• A bachelor's degree in business administration, Finance, supply chain or Healthcare related field.

Specialized Knowledge:

• Intermediate knowledge of purchasing principles, material management concepts, inventory control, computerized purchasing.
• intermediate understanding of EDI purchasing concepts
• Ability to communicate in a concise manner method.
• Demonstrates prioritizing and organizational skills

Kind and Length of Experience:

• 2 or more years of procurement (purchasing) experience

FLSA Status:

Exempt

Right Career. Right Here. If you're looking for the right careers in healthcare, the right place to be is at St. Elizabeth. Join us, and you'll take pride in the level of care we offer our community.