What are the responsibilities and job description for the Program Assistant position at St Francis House?
Job Type
Full-time
Description
FLSA Status : Non-exempt
Salary Range : Low $50,184 per year High $55,202 per year
Schedule : Regular schedule is 8 hours per day, Monday - Friday to be scheduled between the hours of 8 am - 4 : 00 pm.
Work hours may change based on the needs of the agency.
Job summary : The Program Assistant is responsible for providing comprehensive administrative and project management support to the Vice President of Programs & Services. The Program Assistant position is a dynamic role that supports all guest facing work we do at St. Francis House and works directly with the VP and closely with the Program Leaders that oversee the Behavioral Health, Day Shelter, Housing, and Workforce Development Departments. The Programs Assistant will have the opportunity to facilitate the work of stabilizing homeless and vulnerable individuals by helping to organize, coordinate, communicate, and project track a wide range of activities in collaboration with a multidisciplinary team of service providers and professionals in the field both internally and externally.
Essential Duties / Responsibilities :
- Organizes and tracks projects related to programs and services on behalf of the VP and leadership team.
- Manages communications and scheduling for the Vice President of Programs and Services in a proactive and timely way.
- Coordinates meetings and events including inviting attendees, booking rooms, ensuring that materials are prepared and distributed, confirming any needed IT is in place, and food is ordered, set up and cleaned up.
- Coordinates monthly reporting on department outcome measures and goals.
- Supports in reconciling programs and services purchases and expense reporting ensuring that all expenses are within relevant budget parameters.
- Research resources and public health information to support guests facing work.
- Supports special projects needed across all programs and services to ensure tasks are complete, tracked on, and updates are given to the VP and Program Leadership staff.
- Builds and maintains positive relationships across the agency and with external stakeholders by being engaging, respectful, reliable, and responsive. Represents the VP and any projects positively and authentically.
- Accompanies and / or represents the VP at internal or external meetings. Takes thorough and organized notes and distributes them in a timely way.
- Adheres to agency code of conduct.
- Performs other duties as assigned.
Requirements
Required Education & Experiences
Required Skills :
SFH is an Equal Employment Opportunity Employer is committed to a diverse and inclusive workforce where all staff can reach their fullest potential. We welcome - everyone who have lived experience of homelessness and / or recovery, and those who have faced historic barriers to competitive employment, in particular Black, Indigenous, and People of Color (BIPOC), and those who are multi-lingual or multi-cultural and members of the LGBTQ community. Reasonable accommodation may be made to enable individuals with disabilities to perform these duties.
Salary : $50,184 - $55,202
