Administrative Assistant (Bilingual) – St. Gabriel Archangel Family of Parishes (Dayton, OH)

Posted: 04/15/2025

St. Gabriel Archangel, Family of Parishes is currently seeking a bilingual Administrative Assistant to support the Pastor and Hispanic Parochial Vicar at both St. Peter’s and Our Lady of the Rosary Churches. Candidates must be bilingual in Spanish and English as well as be able to read and write in both languages. Part-Time 20 hours/week.

Qualifications

• Must be bilingual in Spanish and English.
• Must be able to read, write, and speak both languages, and be familiar with each culture.
• Proficient in Microsoft Office including Word, Excel, PowerPoint, and Canva.
• Must be reliable, dependable, honest, and have discretion when handling sensitive information.
• Strong communication and public relations skills.
• Twenty (20) hours per week as a receptionist/secretary in a faith-based organization co-supervised by the Pastor and the Hispanic Parochial Vicar
• Available to work afternoon and evening schedule according to the Hispanic Community needs, including weekends.
• Time management.
• High School Diploma.
• A Catholic in good standing.

Responsibilities

• Assist the Pastor and the Hispanic Parochial Vicar as requested.
• Manage communications for Spanish speaking parishioners.
• Draft, review, and mail correspondence for the Hispanic Parochial Vicar.
• Maintain Hispanic church calendar of the Hispanic activities.
• Answer Spanish phone calls as needed.
• Maintain the Hispanic church membership information.
• Creates and maintains an orderly file of documents, activities, and events of the Hispanic Community.
• Give information of Sacraments and collect the documents.
• Register the Hispanics to St Gabriel Family of Parishes.
• Keep a current listing of Hispanic volunteers.
• Attend weekly the meetings with the Hispanic Parochial Vicar.
• A Catholic in good standing.
• Assist with newsletter as needed.
• Make copies as needed.
• Translate the Pastor articles into Spanish for the bulletin.
• Translate and interpreting from English into Spanish or from Spanish into English what the Hispanic Parochial Vicar may ask.
• Receive Mass intentions and register them at the office.
• Follow up the Hispanic activities which must be published on the Bulletin.
• Other duties as determined by the Pastor and the Hispanic Parochial Vicar.

Job Features

All interested candidates should send letter of interest, resume with references and Application for Employment to Dr. Maria Garcia mgarcia@catholicaoc.org.