2025-2026 Administrative Assistant

Job summary: The Administrative Assistant fulfills the mission of the Catholic school by providing general organizational support within the framework of the school’s philosophy, organization, and policies. The Administrative Assistant serves as the assistant to the principal and assistant principal by supporting the administrative needs and assigned office duties. The Administrative Assistant has decision making responsibilities within essential job functions, in keeping with school policies. The position is hired and evaluated by the principal.

Essential Job Functions: • Supports and upholds the philosophy of Catholic education and the mission of the school • Acts as a witness to Gospel values by modeling the teachings of the Catholic Church • Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese • Abides by the Confidentiality Policy set forth in the Diocese Employee Handbook • Provides comprehensive secretarial duties for the principal and school office • Supports the principal in the preparation of documents, reports, and correspondence • Supports the principal in their work with the personnel, facilities , vendors, and volunteers • Maintains current and accurate records according to school policy              • Demonstrates professionalism in conduct, demeanor, and work habits • Maintains a work schedule that maximizes availability to the school, students and staff

Preferred Experience • Experience as secretary or administrative assistant preferred

Preferred Knowledge, Abilities, and Skills: •Bilingual (Spanish) • Knowledge of the basic teachings of the Catholic Church • Knowledge of use of office equipment • Able to communicate effectively in both written and verbal form • Able to work well with others in the school community • Skill in handling multiple tasks simultaneously • Skill in organizing and relating information in an understandable format • Skill in job appropriate technology • Skill in critical thinking and planning